MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_01C611F3.6E4A0E30" This document is a Single File Web Page, also known as a Web Archive file. If you are seeing this message, your browser or editor doesn't support Web Archive files. Please download a browser that supports Web Archive, such as Microsoft Internet Explorer. ------=_NextPart_01C611F3.6E4A0E30 Content-Location: file:///C:/3AC156E9/touzi_rti.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" MANUAL – 1

 

MANUAL – 1

Particulars of organization, func= tions and duties

(Section 4(1)(b)(i))

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  1. Aims and objectives of the organization: -

 

This is a sectio= n of Collectorate.  The section is = to assist the Collector & District Magistrate, Malkangiri to monitor diffe= rent revenue laws in the District through the Sub-Collector and Tahsildars of th= is District.

 

  1. Mission/Vision :-

 

To monitor implementation of Revenue Laws and issue instructions to the Implementing authority to reach the Revenue administration to foot step of the general public.

 

  1. Brief history and background= for its establishment:-

 

To monitor successful implementation of vario= us laws i.e. Orissa Irrigation Rule, Orissa Minor Mineral concession Rule and = to increase the land revenue collection of the District.

 

  1. Organization Charts:-

 

Collector

 = ;

 


Addl. Dist. Magistrate

 

 


Officer-in-Charge (Touzi)

  1. Allocation of business:-

 

a) Officers       1) Sr= i Baba Baidyanath Mahapatra, OAS

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b) Office staff

 

Sl.No.               N= ame of the Dealing Assistant

1.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri P.C. Baka, Head Clerk

2.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri J.N.Patanga, Sr. Clerk.

3.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri B.K.Bisoyi, Jr. Clerk.

4.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Smt.Sabitri Behera, Jr. Clerk.

Smt.Nilabati Challan, Peon.

  1. Duties to be performed to ac= hieve the mission :-

 

To dispose off d= isputes like assessment of water rate, settlement of sairat sources and collection = of land revenue.

  1. Details of services rendered= :-

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1) Implementation of Orissa Irrigation Rule.

2) Implementation of Manual of Tahsil Accounts.

3) Implementation of Orissa Minor Mineral Concession Rule.   

 

  1. Citizens interaction<= /u> :-

 

The people in the area are given awareness of = about the land revenue administration and to avail the facilities/services through the institution at any time.

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9. Postal address of the main office, attached/subordinate office/field units = etc.:-

 

MAIN OFFICE:-

    

Collectorate, Malkangiri=

     At/Post/Dist. Malkangiri

     Pin-764048

 

SUBORDINATE OFFICE :-

 

     Sub-Collector Office, Malkangiri

     At/Post- Malkangi= ri

     Dist. Malkangiri<= o:p>

     Pin-764045

 

2. Tahsil Office, Malkangiri

At/Post – Malkangiri

Dist – Malkangiri

Pin- 764045

 

3. Tahsil Office, Chitrakonda

At/Post- Chitrakonda

Dist- Malkangiri

 

4. Tahsil Office, Motu

At/Post – Motu

Dist- Malkangiri

 

10.Map of office location :- Not required.

 

11.Working hours both for office and public :-

 

     Office hour: - First Session: 10.00 AM to 1.30 P.M.

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12.Public interaction, if any :-

 

The public is at liberty to get the interacti= on on land revenue matters at any time.

 

13.Grievance redress mechanism :-

 

&= nbsp;           &nbs= p; All the grievance petitions of tenants are disposed off in time as per law and rules and given redressal as per law and also a grievance day fixed on every Saturday.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 2

Powers and duties of officers and employees

(Section 4(1)(b)(ii))<= /span>

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Power and duties of officers and staff

Sl.No.

Designation of post<= /span>

Power

Duties

Attached

Admi= nistrative

Fina= ncial

Stat= utory

Othe= rs

1

Officer-in-Charge, Touzi.<= /o:p>

Over

-all admn.

Power

No

No

Execu

tive Magis

trate Power

Supe= rvision of work of the section.

2

Head Clerk

Management & Supervision of office.

No

No

As assigned by the OIC, Touzi.<= o:p>

Offi= ce management.

3

Senior Clerk<= /p>

No

No

No


As assigned by OIC.

Part= iculars section as assigned by the Officer-in-Charge.

4

Junior Clerk<= /p>

No

No

No

-do-

Part= iculars section as assigned by the Officer-in-Charge.

5

Office Peon

No

No

No

No

Assi= st in Office work.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 3

Procedure followed in decision-ma= king process

(Section 4(1)(b)(iii))=

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        &= nbsp;          The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the le= vels at which it gets examined and the final authority to which it has to go for approval may be explained.

        &= nbsp;          The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

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Flow process Chart for issue of Food Card

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Sl.No.

Activity

Level of action

Time frame

1

To r= eceive application and put a diary number

Counter Clerk=

Same day

2

To m= ark application to concerned Inspector

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3

To v= isit premises of applicant and verify the facts

Inspector

2-3 days

4

To p= repare report and submit to FSO

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-do-

5

To approve/reject application

FSO

1 day

6

To p= repare food card if approved and submit to FSO

Counter Clerk=

Same day

7

To s= ign and return card

FSO

Same day

8

To d= eliver card to applicant

Counter Clerk=

Same day

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Such c= harts may be prepared for major functions.

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MANUAL – 4

Norms set for the discharge of functions

(Section 4(1)(b)(IV))<= /span>

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   &n= bsp;      Detains of norms and standards set out can be given in respect of various activitie= s. Some of the norms are indicated below as an illustration.

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        &= nbsp;           &nbs= p;            &= nbsp;    Illustration

Sl.No.

Activity

Time frame/Norm

Remarks

1

Diar= y of letter

3 mi= nutes per letter

 

2

Desp= atch of letter

5 mi= nutes per letter

 

3

Typi= ng job

30 p= ages per day

 

4

Prep= aration of food card

50 f= ood cards per day

Including entry in food card re= gister

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MANUAL – 5

Rules, regulations, instructions, manuals and records for discharging functions

(Section 4(1)(b)(v))

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Prepare a list of rules, regulati= ons, instructions, manuals and records for discharg8ing functions available with= the public authority for the smooth discharge of its functions.

 

   &n= bsp;          List of regulations, instructions, manuals and records

Sl.No.

Name of the act, rules, regulat= ions etc.

Brief gist of the contents=

Reference No if any<= /span>

Price in case of priced publica= tions

1

The Orissa Irrigation Rule.

To monitor its implementation t= hrough field functionaries.

No

No

2

Manual of Tahsil Accounts.=

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3

Orissa Minor Mineral Concession= Rule.

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4    

Orissa Record Mannual.1964

Procedure for maintenance of Of= fice records properly.

 

MANUAL – 6

A statement the categories of documents that are held by it for under its con= trol

(Section 4(1)(b)(vi))<= /span>

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Details of the records available may be made in a statement form, wing wise unit wise branch wise and it may be got tabulated, indexed and catalogued (An illustrative list is given below).

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        &= nbsp; A statement of the categories of documents held

Sl.No.

Nature of Record

Details of information availabl= e

Unit/section where available

Retention period where availabl= e

Nil

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MANUAL – 7

Particulars of any arrangement that exists for consultation with or

Representation by the members of the public in relation to the

Formulation of its policy of implementation

(Section 4(1)(b)(vii))=

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Details of consultative committee= s and other bodies with which

Consultations are held=

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Sl.No.

Name and address of the consultative committees/bodies

Constitution of the committee/body

Roles and responsibility

Frequency of meetings

Nil

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Other procedures adopted for form= al and informal consultations with the public may also be indicated such as Bhagid= ari, Jan Sunvai, interaction with resident welfare associations etc.<= /span>

   &n= bsp;      Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

 

 

MANUAL – 8

A statement of boards, council, committees and other bodies constituted=

(Section 4(1)(b)(viii))

 

Lis= t of boards, councils, committees etc.

Sl.No.

Name and address of the body

Main functions of the body=

Constitution of the body

Date of constitution=

1

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       &nbs= p;   3    <= /o:p>

       &nbs= p; 4

        5

1

 

       &nbs= p; Nil

 

 

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Date up to which valid

Whether meetings open to public=

Whether minutes accessible to p= ublic

Frequency of meetings

Remarks

6

7

8

9

10

Nil

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        &= nbsp; Please attach copies of detailed notification/orders for their constitutions.=

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MANUAL – 9

Directory of Officers and employe= es

(Section 4(1)(b)(ix))<= /span>

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Directory

Sl.N= o.

Name= and designation

Offi= ce Phone No.

E ma= il address

1

Sri = Baba Baidyanath Mahapatra, OAS

Touzi Officer, Collectorate, Malkangiri

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MANUAL – 10

The monthly remuneration received by each of the of= ficers and employees, including the system of compensation as provided in the regulations

(Section 4(1)(b)(x))

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Sl.No.

Name and Designation=

Pay scale/Monthly remuneration<= o:p>

1

2

3

1.

Sri = Baba Baidyanath Mahapatra, OAS

Touzi Officer, Collectorate, Malkangiri

Rs.6,500/- to Rs.10,500/-<= /o:p>

2.

 

 

3.

Sri = Purna Chandra Baka,

Head= Clerk

Rs.5,000/- to Rs.8,000/-

4.

 

 

5.

Sri J.N.Patanta,

Sr.C= lerk

Rs.4,000/- to Rs.6,000/-

6.

Sri = Basanta Kumar Bisoyi,

Juni= or Clerk

Rs.3,050/- to Rs.4,590/-

7.

Smt.= Sabitri Behera,

Juni= or Clerk

Rs.3,050/- to Rs.4,590/-

8.

Smt. Nilabati Challan.

Rs.2,550/- to Rs.3,200/-

 Note: - Details about system of compensation provided in regulations may be given.

 

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MANUAL – 11

The budget allocated to each agen= cy

(Section 4(1)(b)(xi))<= /span>

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Non-plan budget=

Major head

Activities to be performed=

Sanctioned budget

Budget estimate

Revised estimate

Expenditure for the last year

1

2

3

4

5

6

Nil

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Plan budget=

Name= of the plan scheme

Acti= vities to be under taken

Date= of commencement

Expe= cted date for completion

Amou= nt sanctioned

Amou= nt disbursed/spent

…N   I   L..

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MANUAL – 12

The manner of execution of subsidy programme

(Section 4(1)(b)(xii))=

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List of institutions given subsid= y

Sl.No.

Name and address of the institu= tion

Purpose for which subsidy provi= ded

No. of beneficiaries=

Amount of subsidy

Previous years utilization prog= ress

Previous years achievements

No subsidy scheme.

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List of individuals given subsidy=

Sl.No.

Name and address of the benefic= iary

Purpose for which subsidy provi= ded

Amount of subsidy

Scheme and Criterion for select= ion

No. of time subsidy given in pa= st with purpose

1

2

3

4

5

6

No subsidy scheme.

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Detail= s of schemes under which subsidies are granted should be given.

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MANUAL – 13

Particulars of recipients of concessions, permits or authorizations granted

(Section 4(1)(b)(xiii))

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List of beneficiaries

 

Sl.No.

Name and address of the benefic= iary

Nature of concession/permit/

Authorization provided

Purpose for which granted<= /o:p>

Scheme and Criterion for select= ion

No. of times similar concession= given in past with purpose

1

2

3

4

5

6

NIL

 

Note:- Creation of database and its hosting on websi= te should be done on priority basis for activities like issue of permits, issu= e of authorizations, grant of concessions licenses etc.

 

MANUAL – 14

Information available in an elect= ronic form

(Section 4(1)(b)(xiv))=

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Details of infor= mation

Sl.No.

Activities for which electronic= data available

Nature of information available=

Can it be shared with public?

It is available on website or is being used as back end data base

1

2

3

4

5

1

No

No

No

No

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MANUAL – 15

Particulars of facilities availab= le to citizens for obtaining information

(Section 4(1)(b)(xiv))=

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Facilities avail= able for obtaining information

Sl.No.

Facility available

Nature of information available=

Working hours=

1

Notice Board & PIO, G &= M Section.

All information’s on Reve= nue matter

First session-10 AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM=

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MANUAL – 16

Name designation and other partic= ulars of Public Information Officers

(Section 4(1)(b)(xvi))=

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List of Public Information Officers

Sl. No.

Designation of the officer desi= gnated as P.I.O.

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one PIO is there

1

Offi= cer-in-Charge,

G &a= mp; M Section, Collectorate, Malkangiri.

Offi= cer-in-Charge,

G &a= mp; M Section, Collectorate, Malkangiri.

 

 

 

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List of Asst. Pu= blic Information Officers

Sl.No.

Designation of the officer desi= gnated as Asst. P.I.O.

Postal address

Telephone No.=

e-mail address

 

Offi= cer-in-Charge,

Touz= i, Collectorate, Malkangiri.

Offi= cer-in-Charge,

Election, Collectorate, Malkangiri.

 

 

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First appellate authority with in the department

Sl.No.

Designation of the officer desi= gnated as first appellate authority

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one appellate authority is there

1

Addl. District Magistrate, Malkangiri.

Addl. District Magistrate, At/Po/Dt-Malkangiri.

06861-230388<= /p>

 

 

MANUAL – 17

Other information as may be presc= ribed

(Section 4(1)(b)(xvii))

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time= to time.

 

----As per rule---<= /b>

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