MANUAL – 1

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MANUAL &= #8211; 1

Particul= ars of organization, functions and duties

[Section= -4 (1) (b) (i)]

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1. Aims and objectives of the organizations:

<= /span>Sub-Collector office is the centre unit of Revenue Administration to look after all Reven= ue appeal cases, Certificate cases, OPDR cases, Sanction of vender linsences, Sanction of OAP & ODP, Civil Supplies = and Resolution 2/56 cases. The important task of Sub-Collector is to maintain L= aw and Order in the Sub-Division and trial bonded labour, criminal cases and OGLS cases as well.

2. Mission and vision:

<= /span>To facilitate the general public on implementation of revenue laws and reach the Revenue Administration to the foot step of the general public.

3. Brief history= and background for its establishment:

<= /span>To dispose of all types of revenue cases as per law and to ma= intain Law & Order in the Sub-Division.

4. Organisation chart:

<= /span>

SUB-COLLE= CTOR
Establishment	Criminal Cases	Civil Supplies	Social Welfare	All revenue cases	Excise

REVENU= E OFFICER
Nizarat	Criminal cases	All correspondences

5. &n= bsp; Allocation of business:

(a) &= nbsp; Officers &= nbsp; 1. Sri Bhaskar Chandra Turuk, OAS(I= ),

&nbs= p; &= nbsp; &nbs= p; Sub-Collector & Sub-Divisional Magistrate, Malkangiri.

&nbs= p; &= nbsp; &nbs= p; 2. Shri <= span class=3DSpellE>Anakar Thakur, OAS,

&nbs= p; &= nbsp; &nbs= p; Revenue Officer = & Executive Magistrate, Malkangiri.

(b) &= nbsp; Office staff &n= bsp;

Sl. No.	Section allotted	Name of the Dealing Assistant
1	Overall charges of all correspondence matter	Shri S. Madhusudan Patra, Head Clerk
2.	Steno to Sub-Collector	Shri Manoranjan Routray
3.	Revenue & Touzi	Shri I.A.N. Rao, Sr.Clerk
4.	G & M & G. P.	Shri P.C. Panda, Sr. Cle= rk
5.	Nizarat	Shri Sasanka Kumar Mishra, Sr.Clerk
6.	Establishment/Civil Supplies & Election	Shri P.C. Mishra, Sr. Clerk
7.	Social Welfare	Shri M.K. Ray, Sr. Clerk= .
8	Record & Diary despatch	Shri R.K. Mandal, Sr.Clerk
9.	Judicial	Shri R. K. Patra, Jr.Clerk
10.	Diary & Despatch	Shri P.R. Panda, Jr. Cle= rk
11.	Bonded Labour & Deve= lopment	Shri J.N. Khatei, Jr.Clerk
12.	Driver	Shri G.S. Rao

6. &n= bsp; Duties to be performed to achieve the mission:

&nbs= p; To maintain Law & Order, dispose of Reg. 2/56 cases and all appeal cases.<= /p>

7. &n= bsp; Details of services rendered:

&nbs= p; i. &= nbsp; Review the collection of land revenue / water rate

&nbs= p; ii. &= nbsp; Dispose of all types of revenue cases

&nbs= p; iii. = Dispose of OPDR cases

&nbs= p; iv. = Dispose of certificate cases

&nbs= p; v. = Dispose of Bonded Labour cases

&nbs= p; vi. = Dispose of OAP/ODP etc.

&nbs= p; vii. Dispose of OGLS and OLR cases as prescribed.

8. &n= bsp; Citizen interaction:

&nbs= p; The people are given awareness about the land revenue administration and to ava= il facilities / services through the institution at any time and all out effort for mitigation of grievances and distress conditions.

9. &n= bsp; Postal address of the main office attached / Sub-ordinate office / field units= :

&nbs= p; Main office.

&nbs= p; Sub-Collector

&nbs= p; At/Po/Dist. – Malkangiri

&nbs= p; PIN – 764 045

&nbs= p; Phone No. - &nbs= p; 230868

10. &= nbsp; Map of office location:

&nbs= p; Enclosed.

11. &= nbsp; Working hours both for office and public;

&nbs= p; Office hour - &= nbsp; First Session = - &= nbsp; 10.00 AM to 1.30 PM

&nbs= p; &= nbsp; &nbs= p; - &= nbsp; Second Session = - &= nbsp; 2.00 PM – 5.00 PM

12. &= nbsp; Public interaction if any:

The public is at liberty to= get the interaction on land revenue and Law & Order matters.

13. &= nbsp; Grievance orders mechanism:

&nbs= p; All the grievance petitions of the public all disposed off in time as per law a= nd rules and given redressal as per law.

MANUAL &= #8211; 2

Powers a= nd duties of officers and employees

[(Sectio= n 4 (I) (b) (ii)]

Powers a= nd duties of officers and staff

Sl. No.	Designati= on of Post	Powers	Duties at= tached
Administration	Financial	Statutory	Others
1	Sub-Collector	Overall Administrative Power	Yes	Yes	Executive Magistrate Power
2.	Revenue Officer	-do-	-do-	-do-	-do-
3.	Head Clerk	Managemen= t and supervision of office	No	Yes	Assigned = by the Sub-Collector	Office ma= nagement
4.	Sr. Clerk	No	Yes	Yes	-do-	Particula= r section assigned by the Sub-Collector
5.	Jr. Clerk	No	Yes	Yes	-do-	-do-
6.	Office Peon	No	No	No	No	Assist th= e Clerical staff in official business
7.	Night Watcher	No	No	No.	No.	Watchman = of office

MANUAL &= #8211; 3

Procedur= e followed in decision making process

[(Sectio= n 4 (I) (b) (iii)]

<= /span>The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the = stages through which a proposal passes, the levels at which it gets examined and t= he final authority to which it has to go for approval may be explained.

<= /span>The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Flow Pro= cess Chart for issue of Food Card

Sl= . No.	Activity	Level of action	Time frame
1	To receive application = and put a diary number	Counter Clerk	Same day
2	To mark application to concerned inspector	-do-	-do-
3	To visit premises of ap= plicant and verify the facts	Inspector	2-3 days
4	To prepare report and s= ubmit to FSO	-do-	Same day
5	To approve / reject app= lication	FSO	1 day
6	To prepare food card if= approved and submit to FSO	Counter Clerk	Same day
7	To sign and return card=	FSO	Same day
8	To deliver card to appl= icant	Counter Clerk	Same day

Such charts may be prepar= ed for major functions.

MANUAL- = 4

Norms set f= or the discharge of functions

[(Section 4= (I) (b) (iv)]

Details of norms and stan= dards set out can be given in respect of various activities. Some of the norms are indicated be= low as an illustration:

Illustra= tion

Sl. No.	Activity<= /b>	Time frame/Norm=	Remarks
1	Diary of letter	3 minutes per letter
2	De= spatch of letter	5 minutes of letter	Registered dak including entry in messen= ger book.
3	Typing job	30 pages per day
4	Preparation of food car= d	50 food cards per day	Including entry in food= card register.

MANUAL-5=

Rules, regulations, instructions, manuals and records for discharging functions

[(Sectio= n 4 (I) (b) (iv)]

<= /p>

Prepare a list of rules, regulations, instructions, manuals and records for disc= harging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

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Sl. No.	Name o= f the act, rules, regulations etc.	Brief = gist of the contents	Refere= nce No if any	Price = in case of priced publications
1.	Prevention of land EC a= ct 1972	To protect Govt. land collection of fines and eviction of land	-	-
2	OPDR 1962	To execute the warrant = of attachment issued for collection of Govt. dues and realization of Govt. dues from moveable and immoveable properties.	-	-
3	Mutation cases 1962	Dispose of appeal mutat= ion cases	-	-
4.	Or= issa Govt.land Settlement Act 1962	To protect village fore= st and other communal lands and delivery of possession of such land to the leasesess.	-	-
5	OLR act 1960	To detect illegal trans= fer by ST / SC land conversion of Agrl. Land to Non-= Agrl. Land	-	-
6	Or= issa Record Manual 1964	Procedure for maintenan= ce of office record properly	-	-
7	Or= issa Service Code	Procedure for maintenan= ce of records of Govt. employees	-	-
8	Or= issa Leave rules 1966	Procedure for sanction = of leave to Govt. Employees	-	-
9.	Or= issa Civil Service conduct classifications and appeal rule 1992	Procedure for taking pe= nal action against the Govt. employees	-	-

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MANUAL-6=

A statem= ent of the categories of documents that are held by it for under its control

[(Sectio= n 4 (I) (b) (vi)]

Details of the records av= ailable may be made in a statement form, wing wise, unit wise, branch wise and it m= ay be got tabulated, indexed and catalogued (An illustrative list is given bel= ow).

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A statem= ent of the categories of documents held

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Sl.=

No.

Nature of Record

Details of information available

Unit/section where available

Retention period, where available<= /p>

Certified copy of ROR

All revenue records on payment of costs

Record room

Per month

Final orders of all revenue and other cases and other documents

All revenue records

Record room concerned section/bench seat

-do-

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MANUAL-7=

Particulars of any arrangement that exists for consultation with or representation by t= he members of the public in relation to the formulation of its policy of implementation.

[(Sectio= n 4 (I) (b) (vii)]

Details of consultative committees and other bodies with which consultations are held

Sl. No.	Name a= nd address of the Consultative Committees / bodies	Consti= tution of committee/body	Role a= nd responsibility	Freque= ncy of meetings
Nil

Other procedures adopted = for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations, etc.

Other details whether the meetings are open to public, minutes are accessible to public etc. may be a= lso be indicated.

MANUAL-8=

A statem= ent of boards, council, committees and other bodies constituted

[(Sectio= n 4 (I) (b) (viii)]

List of boards, councils, committees etc.

Sl. No.	Name and address= of the body	Main functions of the body	Constitution of the body	Date of constitu= tion	Date up to which= valid	Whether meetings= open to public	Whether minutes accessible to public	Frequency of mee= tings	Remarks
Nil

Please attach copies of detailed notification / orders= for their constitutions.

MANUAL-9=

Director= y of officers and employees

[(Sectio= n 4 (I) (b) (ix)]

Directory

Sl. No.	Name a= nd designation	Office= Phone No.	E-mail= address
1	Sri Bhaskar Chandra Turuk, OAS (I) Sub-Collector & Sub-Divisional Magistrate, Malka= ngiri	230 868
2	Shri Anakar Thakur, OAS Revenue Officer	230868
3	Shri S. Madhusudan Patra, Head Clerk	231244
4	Shri P.C. Mishra, Sr.Clerk	230820
5	Shri M.K. Ray, Sr.Clerk	230091
6	Shri R.K. Mandal, Sr.Clerk	956859 271143

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MANUAL-1= 0

The mont= hly remuneration received by each of the officers and employees, including the system of compensation as provided in the regulations.

[(Sectio= n 4 (I) (b) (x)]

Sl. No.	Name and Designation	Pay Scale/Monthly remuneration
1	Sri Bhaskar Chandra Turuk, OAS (I), Sub-Collector & Sub-Divisional Magistrate, Malka= ngiri	8000/- to 13500/- / 13721/-
2	Shri Anakar Thakur, OAS Revenue Officer	6500/- to 10500/- / 12956/-
3	Shri S. Madhusudan Patra, Head Clerk
4	Shri P.C. Panda, Sr.Clerk	4000/- to 6000/- /&= nbsp; 7708/-
5	Shri R.K. Mandal, Sr.Clerk	4000/- to 6000/- / 7267/-
6	Shri P.C. Swain, Steno	4000/- to 6000/- / 8076/-
7	Shri J.N. Khatei, Jr.Clerk	3050/- to 4590/- / 5371/-
8	Shri G.S. Rao, Driver	3050/- to 4590/- / 6988/-
9	Shri G.R. Challan, Peon	2610/- to 3540/- / 4259/-
10	Shri P. Sai Krishna, Peon	2250/- to 3200/- / 4379/-
11	Shri P. Harijan, Night Watcher	2250/- to 3200/- / 5113/-

Note: De= tails about system of compensation provided in regulations may be given.

MANUAL-1= 1

The budg= et allocated to each agency

[(Sectio= n 4 (I) (b) (xi)]

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Non-plan= budget

Major hea= d	Activitie= s to be performed	Sanctione= d budget	Budget Estimate<= /p>	Revised e= stimate	Expenditu= re for the last year.
D.No.3-20= 53 Dist.Admn.Sub-Divisional Executive Estt.	Pay &nbs= p;	6,50,000/= - &nbs= p;	8,15,402/= - &nbs= p;	7,41,330/= -	6,69,601/= - &nbs= p;
D.A.	4,00,000/-	6,45,341/= -	5,93,056/= -	4,07,531/= -
HRA	10,000/-	12,000/-<= /p>	10,800/-<= /p>	8,689/-
RCM	10,000/-	30,000/-<= /p>	20,000/-<= /p>	8,949/-
O.A.	1000/-	960/-	774/-	599/-
T.E.	8,000/-	44,000/-<= /p>	39,400/-<= /p>	8,000/-
Tel.	10,000/-	50,000/-<= /p>	45,000/-<= /p>	9000/-
M.V.	20,000/-	60,000/-<= /p>	1,40,564/= -	18,000/-<= /p>
O.C.	10,000/-	32,000/-<= /p>	30,000/-<= /p>	12,000/-<= /p>
E.C.	10,000/-	20,000/-<= /p>	15,000/-<= /p>	9,000/-
W.C.	4,000/-	4,000/-	4,000/-	15,000/-<= /p>
RRT	500/-	-	-	-
F.A.	12,000/-	-	-	-

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Plan bud= get

Name of t= he plan scheme	Activitie= s to be under taken	Date of commencement	Expected = date for completion	Amount sa= nctioned	Amount disbursed/spent
Nil

MANUAL-1= 2

The mann= er of execution of subsidy programme

[(Sectio= n 4 (I) (b) (xii)]

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List of institutions given subsidy

Sl. No.	Name and address of the institution	Purpose for which subsidy provided=	No. of beneficiaries	Amount of subsidy	Previous years utilization progress	Previous years achievements
Nil

List of individuals given subsidy

Sl. No.	Name of the address of the beneficiary=	Purpose for which subsidy provided=	Amount subsidy	Scheme and criterion for selection=	No.of time sub= sidy given in past with purpose.
Nil

Details of schemes under which subsidies are granted s= hould be given.

MANUAL-1= 3

Particul= ars of recipients of concessions, permits or authorizations granted

[(Sectio= n 4 (I) (b) (xiii)]

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Sl. No.

Name a= nd address of the beneficiary

Nature= of concession/permit/

Author= ization provided.

Purpos= e for which granted

Scheme= and Criterion for selection

No. of= times similar concession given in past with purpose

Nil

Note: Cr= eation of database and its hosting on website should be done on priority basis for= activities like issue of permits, issue of authorizations, grant of concession, licens= es etc.

MANUAL-1= 4

Informat= ion available in an electronic from

[(Sectio= n 4 (I) (b) (xiv)]

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Details = of information

Sl. No.	Activi= ties for which electronic date available	Nature= of information available	Can it= be shared with public	It is = available on website or is being used as back end data base
Nil

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MANUAL-1= 5

Particul= ars of facilities available to citizens for obtaining information

[(Sectio= n 4 (I) (b) (xv)]

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Faciliti= es available for obtaining information

Sl. No.	Facili= ty available	Nature= of information available	Workin= g hours
1	Information Counter	All information on revenue matter	First Session - 10.00 AM to 1.30 PM Second Session – 2.00 PM to 5.00 PM
2	Website	-	-
3	Library	-	-
4	Notice Board	All information on revenue matter	First Session - 10.00 AM to 1.30 PM Second Session – 2.00 PM to 5.00 PM

MANUAL-1= 6

Name des= ignation and other particulars of the Public Information Officers

[(Sectio= n 4 (I) (b) (xvi)]

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List of = Public Information Officers

Sl. No.

Designation of the officers designation as PIO

Postal address

Telephone No.

e-mail address

Demarcation of Area/ Activities, if more than one PI= O is there

Shri Anakar Thakur, OAS

Revenue Officer & PIO

At/PO/Dist-Malkangiri

230868

Sub-Divisional jurisdiction

List of = Assistant Public Information Officers

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Sl. No.	Designation of the officer designated as Assistant P= IO	Postal Address	Telephone No.	e-mail address
No appoin= tment as yet.

First ap= pellate authority with in the department

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Sl. No.

Designation of the officer designated as first appel= late authority

Postal address

Telephone No.

e-mail address

Demarcation of area / Activities, if more than one appellate authority is there

Sri Bhaskar Chandra Turuk OAS (I),

Sub-Collector & Sub-Divisional Magistrate and Appellate Authority, Malkangiri

At/Po/Dist – Malkangiri

230868

Sub-Divisional jurisdiction

MANUAL-1= 7

Name des= ignation and other particulars of the Public Information Officers

[(Sectio= n 4 (I) (b) (xvii)]

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All other information as may be prescribed for dissemi= nation shall be collated, tabulated, compiled, collected and provided in the form = of manual from time to time.

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1. &n= bsp; Exemption of application fee &= nbsp; - &= nbsp; To ST/SC/Women/Physical Handicapped = ;

2. &n= bsp; Allotment of Govt. Waste land on &nb= sp; - &= nbsp; To Ex-Serviceman green Card /

&nbs= p; free of premium. = &nb= sp; = &nb= sp; Homesteadless / landless persons.

3. = Relief / Rescue operation &= nbsp; &nbs= p; - &= nbsp; Distribution of fire/ flood relief materials /

financial assistants to victims.

4. &n= bsp; Write off / remission of land &= nbsp; &nbs= p; - &= nbsp; In the event of drought / flood/Cyclone

&nbs= p; revenue / water rate.&= nbsp; &nbs= p; &= nbsp; &nbs= p; Natural calamities as per provision.