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MANUAL – 1

Particulars of organization, func= tions and duties

(Section 4(1)= (b)(i))

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1Aims and objectives of the organization: -

 

This is a sectio= n of Collectorate.  The section is = to assist the Collector & District Magistrate, Malkangiri to monitor diffe= rent Misc. matter like inspection  of offices Audit Grievances ,Oriya language correspondences and Primary Receipt and issue of Collectorate. 

 

2    Mission/Vision :-

 

To monitor implementation of Registration of Societies under Registration Act 1860 and other misc.matters. .

 

 

  1. Brief history and background= for its establishment:-

 

To moniror succes= sful implementation of various Misc. matter&nbs= p;

 

Organization Charts:-

 

Collector

 = ;

 


Addl. Dist. Magistrate

 

 


Officer-in-Charge (General & Miscellaneous )=

  1. Allocation of business:-

 

a) Officers       1) Sr= i Pravat kumar Mahanandia , OAS

        &= nbsp;             =      O.IC.General & Miscellaneo= us Section

b) Office staff

 

Sl.No.               N= ame of the Dealing Assistant

1.&n= bsp;            =            Sri Bikartana Polai Hea= d Clerk in-Charge.

2        =               Sri G= .N. Behera, Sr. Clerk.

3        =             &nb= sp; Sri Sadhu Hantal , Jr. Clerk.<= o:p>

4        =             &nb= sp; Sri.H.Ch.Haldar, Jr. Clerk.

5.        =              Smt.Mamata Behera, Jr. Clerk<= /span>

6.        &= nbsp;            Sri Jagannath  Sisa peon.

7.        &= nbsp;            Sri Santisila Bagh Peon= .

 

 

 

 

 

2.&n= bsp;    Duties to be performed to achieve the mission :-

 

The staffs are <= span class=3DGramE>functioning their duties to facilitate tenants in all respects 

 

 

Details of services rendered :-

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1) Inspection and Audit of different office of this District. 

2) Registration of Citizenship Certificate.

3) Grievance petition of Collector’s grievance cell and higher authoriti= es

4) Verification of Character and antecedent of employees .=

5). Correspondences of Oriya language .

6) Registration of Societies under Society Act.1860.

7). Primary Receipt and issue of Collectorate,

 

3.&n= bsp;    Citizens interaction = :-

 

       The = people of  the area are well aware about the service rendered to

       them by this section&= nbsp; .

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9. Postal address of the main office, attached/subordinate office/field units etc.:-

 

MAIN OFFICE:-

    

Collectorate, Malkangiri=

     At/Post/Dist. Malkangiri

     Pin-764048

 

Section :

 

       General and Miscellaneous Section. <= /b>

Collectorate,malkangieri<= /b>

 

10.Map of office location :- Not required.

 

11.Working hours both for o= ffice and public := -

 

     Office hour  :- First Session    :10.00 AM to 1.30 P.M. =

        &= nbsp;           &nbs= p;      Second Session: 2.00 P.M. to 5.00 P.M.=

 

=  

 

 

 

 

 

 

 

12.Public interaction, if a= ny :-

 

The public is at liberty to get the informati= on at any times during the

Working hours .

 

13.Grievance redress mechan= ism :-

 

&= nbsp;           &nbs= p; All the grievance petitions of tenants are disposed off in time as per law and rules and given redressal as per law and also a grievance day fixed on every Saturda=

 

 

 

MANUAL – 2

Powers and duties of officers and employees

(Section 4(1)= (b)(ii))

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Power and duties of officers and staff

Sl.No.

Designation of post<= /span>

Power

Duties

Attached

Admi= nistrative

Fina= ncial

Stat= utory

Othe= rs

1

Officer-in-Charge, G & M Se= ction.

Over

-all admn<= /span>.

power

No

No

Execu

tive Magis

trate Power

Supe= rvision of work of the section.

2

Head Clerk

Management & Supervision of office.

No

No

Supervision & to expedite a= ny work from clerk

Offi= ce management.

3

Senior Clerk<= /p>

No

No

No

Dealing with files relating to Inspection Audit corrs. On citizenship certif= icate etc.

Deal= ing with files relating to Inspection Audit corrs. On citizenship certificate etc.

4

Junior Clerk<= /p>

No

No

No

-

Grie= vance corr.Recipt & Issue . citizenship certificate etc

5

Office Peon

No

No

No

No

Assi= st in Office work& distribution of Daks

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MANUAL – 3

Procedure followed in decision-ma= king process

(Section 4(1)= (b)(iii))

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        &= nbsp;          The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the le= vels at which it gets examined and the final authority to which it has to go for approval may be explained.

        &= nbsp;          The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

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Flow process Chart for issue of Food Card

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Sl.No.

Activity

Level of action

Time frame

1

To r= eceive application and put a diary number

Counter Clerk=

Same day

2

To m= ark application to concerned Inspector

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-do-

3

To v= isit premises of applicant and verify the facts

Inspector

2-3 days

4

To p= repare report and submit to FSO

-do-

-do-

5

To approve/reject application

FSO

1 day

6

To p= repare food card if approved and submit to FSO

Counter Clerk=

Same day

7

To s= ign and return card

FSO

Same day

8

To d= eliver card to applicant

Counter Clerk=

Same day

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Such c= harts may be prepared for major functions.

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MANUAL – 4

Norms set for the discharge of functions

(Section 4(1)= (b)(IV))

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   &n= bsp;      Detains of norms and standards set out can be given in respect of various activitie= s. Some of the norms are indicated below as an illustration.

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        &= nbsp;           &nbs= p;            &= nbsp;    Illustration

Sl.No.

Activity

Time frame/Norm

Remarks

1

Diar= y of letter

3 mi= nutes per letter

 

2

Despatch of letter

5 mi= nutes per letter

 

3

Typi= ng job

30 p= ages per day

 

4

Prep= aration of food card

50 f= ood cards per day

Including entry in food card re= gister

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MANUAL – 5

Rules, regulations, instructions, manuals and records for discharging functions

(Section 4(1)= (b)(v))

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Prepare a list of rules, regulati= ons, instructions, manuals and records for discharg8ing functions available with= the public authority for the smooth discharge of its functions.

 

   &n= bsp;          List of regulations, instructions, manuals and records

Sl.No.

Name of the act, rules, regulat= ions etc.

Brief gist of the contents=

Reference No if any<= /span>

Price in case of priced publica= tions

1

Registration of Society Act 186= 0.

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No

 No library / Sales counter of Gov= t. publication setup in G & M Section&n= bsp;

2

) Inspection and Audit of diffe= rent office of this District

 

3

Registration of Citizenship Certificate.

 

4    

Grievance petition of Collector= ’s grievance cell and higher authorities

 

05

4) Verification of Character and antecedent of employees

 

No

 

 

Correspondences of Oriya langua= ge

 

No

 

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        =             &nb= sp;            =          MANUAL – 6

A statement the categories of documents th= at are held by it for under its control

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Detail= s of the records available may be made in a statement form, wing wise unit wise bran= ch wise and it may be got tabulated, indexed and catalogued(An illustrative li= st is given below).

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        &= nbsp; A statement of the categories of documents held

Sl.No.

Nature of Record

Details of information availabl= e

Unit/section where available

Retention period where availabl= e

01

Certified copy of Registration &  etc.

Registration of Societies under= Act 1860

After consignment the files are placed to R,R.of <= span class=3DSpellE>Nizarat Section.

Permanent

02

In shape of files

Inspection audit Grievance ,corres. of citizenship Certificate Oriya Language etc. 

-do-

-do-

 

 

 

 

 

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MANUAL – 7

Particulars of any arrangement that exists for consultation with or

Representation by the members of the public in relation to the

Formulation of its policy of implementation

(Section 4(1)= (b)(vii))

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Details of consultative committee= s and other bodies with which

Consultations are held=

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Sl.No.

Name and address of the consultative committees/bodies

Constitution of the committee/body

Roles and responsibility

Frequency of meetings

Nil

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Other procedures adopted for form= al and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

   &n= bsp;      Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

 

 

MANUAL – 8

A statement of boards, council, committees and other bodies constituted=

(Section 4(1)= (b)(viii))

Lis= t of boards, councils, committees etc.

Sl.No.

Name and address of the body

Main functions of the body

Constitution of the body

Date of constitution=

1

       &nbs= p;     2

       &nbs= p;   3    <= /o:p>

       &nbs= p; 4

        5

1

 

       &nbs= p; Nil

 

 

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Date up to which valid

Whether meetings open to public=

Whether minutes accessible to p= ublic

Frequency of meetings

Remarks

6

7

8

9

10

Nil

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        &= nbsp; Please attach copies of detailed notification/orders for their constitutions.=

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MANUAL – 9

Directory of Officers and employe= es

(Section 4(1)= (b)(ix))

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Directory

Sl.No.

Name= and designation

Offi= ce Phone No.

E ma= il address

1

Sri = Pravat Kumar Mahanndia,= OAS

O.I.= C. G & M Section, Collectorate, Malkangiri

Mobile No 9437190415

--

01

Bkartan Palei H.C.

230133

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02

Sri = G.N. Behera, Sr. Clerk.

-

-

03

Sri = Sadhu Hantal , Jr. Cler= k

-

-

04

Sri.H.Ch.Haldar, Jr. Clerk

-

-

05

Smt.Mamata Behera, Jr. Clerk

9437236997

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06

Sri = Jagannath  Sisa peon

-

-

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MANUAL – 10

The monthly remuneration received by each of the of= ficers and employees, including the system of compensation as provided in the regulations

(Section 4(1)= (b)(x))

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Sl.No.

Name and Designation=

Pay scale/Monthly remuneration<= o:p>

1

2

3

1.

Sri = Pravat Kumar Mahanndia,= OAS

O.I.= C. G & M Section, Collectorate, Malkangiri

Rs.6,500/- to Rs.10,500/-<= /o:p>

2.

Bkartan Palei H.C.

Rs.5,000/- to Rs.8,000/-

3.

Sri = G.N. Behera, Sr. Clerk.

Rs.4,000/- to Rs.6,000/--<= /o:p>

4.

Sri = Sadhu Hantal , Jr. Cler= k

Rs.3,050/- to Rs.4,590/-

5.

Sri.H.Ch.Haldar, Jr. Clerk

Rs.3,050/- to Rs.4,590/-

6.

Smt.Mamata Behera, Jr. Clerk

Rs.3,050/- to Rs.4,590/-

7.

Sri = Jagannath  Sisa peon

Rs.2,550/- to Rs.3,200/-

8.

Sri = Santisila Bagh Peon.

Rs.2,550/- to Rs.3,200/-

 Note: - Details about system of compensation provided in regulations may be given.

 

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MANUAL – 11

The budget allocated to each agen= cy

(Section 4(1)= (b)(xi))

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Non-plan budget=

Major head

Activities to be performed=

Sanctioned budget

Budget estimate

Revised estimate

Expenditure for the last year

1

2

3

4

5

6

Nil

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Plan budget=

Name= of the plan scheme

Acti= vities to be under taken

Date= of commencement

Expe= cted date for completion

Amou= nt sanctioned

Amou= nt disbursed/spent

…N   I   L..

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MANUAL – 12

The manner of execution of subsid= y programme

(Section 4(1)= (b)(xii))

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List of institutions given subsid= y

Sl.No.

Name and address of the institu= tion

Purpose for which subsidy provi= ded

No.of beneficiaries

Amount of subsidy

Previous years utilization prog= ress

Previous years achievements

 

 

 

 

 

 

 

 

No subsidy scheme.

 

 

 

 

 

 

 

 

 

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List of individuals given subsidy=

Sl.No.

Name and address of the benefic= iary

Purpose for which subsidy provi= ded

Amount of subsidy

Scheme and Criterion for select= ion

No. of time subsidy given in pa= st with purpose

1

2

3

4

5

6

 

 

 

 

 

 

 

No subsidy scheme.

 

 

 

 

 

 

 

 

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Detail= s of schemes under which subsidies are granted should be given.

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MANUAL – 13

Particulars of recipients of concessions, permits or authorizations granted

(Section 4(1)= (b)(xiii))

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List of beneficiaries

 

Sl.No.

Name and address of the benefic= iary

Nature of concession/permit/

Authorization provided

Purpose for which granted<= /o:p>

Scheme and Criterion for select= ion

No. of times similar concession= given in past with purpose

1

2

3

4

5

6

NIL

 

Note:- Creation of databa= se and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions licenses et= c.

 

MANUAL – 14

Information available in an elect= ronic form

(Section 4(1)= (b)(xiv))

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Details of infor= mation

Sl.No.

Activities for which electronic= data available

Nature of information available=

Can it be shared with public?

It is available on website or is being used as back end data base

1

2

3

4

5

1

No

No

No

No

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MANUAL – 15

Particulars of facilities availab= le to citizens for obtaining information

(Section 4(1)= (b)(xiv))

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Facilities avail= able for obtaining information

Sl.No.

Facility available

Nature of information available=

Working hours=

1

Information counter =

All information’s of insp= ection Audit Citizenship Certificate Grievance verification of C/A Roll of emplo= yees and Oriya language available in shape of files .

First session-10 AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM

02

Website

No

-

03

Library

No

-

04

Notice board =

All information’s of insp= ection Audit Citizenship Certificate Grievance verification of C/A Roll of emplo= yees and Oriya language available in shape of files .

First session-10 AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM

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MANUAL – 16

Name designation and other partic= ulars of Public Information Officers

(Section 4(1)= (b)(xvi))

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List of Public Information Officers

Sl<= /span>. No.

Designation of the officer desi= gnated as P.I.O.

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one PIO is there

1

Sri = Pravat Kumar Mahanndia,= OAS

O.I.= C. G & M Section, Collectorate, Malkangiri

G &a= mp; M section Collectorate, Malkangiri

9437= 190415

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Coll= ectorate, Malkangiri

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List of Asst. Pu= blic Information Officers

Sl.No.

Designation of the officer desi= gnated as Asst. P.I.O.

Postal address

Telephone No.=

e-mail address

 

Not appointed as yet

 

 

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First appellate authority with in the department

Sl.No.

Designation of the officer desi= gnated as first appellate authority

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one appellate authority is there

1

Sri = Chaturbhuja Mallick O.A= .S. –I ( SB) A.D.M. Malkangiri

Collectrate,Malkangiri

2303= 88

-

Collectrate,  Malkangiri

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MANUAL – 17

Other information as may be presc= ribed

(Section 4(1)= (b)(xvii))

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time= to time.

 

----As per rule---<= /b>

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