MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_01C611F2.F0945A90" This document is a Single File Web Page, also known as a Web Archive file. If you are seeing this message, your browser or editor doesn't support Web Archive files. Please download a browser that supports Web Archive, such as Microsoft Internet Explorer. ------=_NextPart_01C611F2.F0945A90 Content-Location: file:///C:/C91156E9/plan_rti.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" MANUAL – 1

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MANUAL – 1

Particulars of organization, func= tions and duties

(Section 4(1)= (b)(i))

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1Aims and objectives of the organization: -

 

This is a sectio= n of Collectorate.  The section is = to assist the Collector & District Magistrate, Malkangiri to monitor diffe= rent schemes MPLAD/MLALAD/UNTIED FUND/11th FCA/RLTAP etc. through District Planning Officer, Malkangiri.&nbs= p;

 

2    Mission/Vision :-

 

To monitor  impleme= ntation of different Schemes.

 

 

<= u>3.Brief<= u> history and background for its establishment:-

 

To monitor successful implementation of various Schemes i.e MPLAD/MLALAD/Untied Fund/11th FCA/RLTAP etc.

 

Organization Charts:-

 

Collector

 = ;

 


District Planning Officer

 

 


5Allocation of business:-

 

a) Officer         = 1) Sri Umesh Chandra Mallik, DPO

b) Office staff

 

Sl.No.               N= ame of the Dealing Assistant

1.&n= bsp;            =            Sri Gagan Bihari Kar,Sr.Clerk

2        =             &nb= sp; Smt.Nibedita Pattna= ik,Jr.Clerk

3.        &= nbsp;            Sri Girija Prasad Khosla,Peon

 

 

6Duties to be performed to achieve the mission :-

 

To dispose the s= cheme recommended by MP/MLAs

 

 

 

 

 

Details of services rendered :-

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1) Implementation of MPLAD Act.  =

2) Implementation of MLALAD Act.

 

 

2.&n= bsp;    Citizens interaction = :-

 

       The = people of  the area are well aware about the service rendered to

       them by this section&= nbsp; .

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9. Postal address of the main office, attached/subordinate office/field units etc.:-

 

MAIN OFFICE:-

    

District Planning Office=

     At/Post/Dist. Malkangiri

     Pin-764048

 

10.Map of office location :- Not required.

 

11.Working hours both for o= ffice and public := -

 

     Office hour  :- First Session    :10.00 AM to 1.30 P.M. =

        &= nbsp;           &nbs= p;      Second Session: 2.00 P.M. to 5.00 P.M.=

 

12.Public interaction, if a= ny :-

 

The public is at liberty to get the informati= on on scheme matter at any times during the Working hours .

 

13.Grievance redress mechan= ism :-

 

&= nbsp;           &nbs= p; All the grievance petitions of public are disposed off in time as per law and r= ules and given redressal as per law and also a griev= ance day fixed on every Saturday

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 2

Powers and duties of officers and employees

(Section 4(1)= (b)(ii))

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Power and duties of officers and staff

Sl.No.

Designation of post<= /span>

Power

Duties

Attached

Admi= nistrative

Fina= ncial

Stat= utory

Othe= rs

1

District Planning Officer,MKG

Over

-all admn<= /span>.

power

Yes

yes

Execu

tive Magis

trate Power

Supe= rvision of work of the section.

2.

Senior Clerk<= /p>

No

No

No


As assigned by DPO.

Part= iculars section as assigned by the D.P.O..<= /span>

4

Junior Clerk<= /p>

No

No

No

-do-

Part= iculars section as assigned by the D.P.O.

5

Office Peon

No

No

No

No

Assi= st in Office work.

 

 

MANUAL – 3

Procedure followed in decision-ma= king process

(Section 4(1)= (b)(iii))

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        &= nbsp;          The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the le= vels at which it gets examined and the final authority to which it has to go for approval may be explained.

        &= nbsp;          The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

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Flow process Chart for issue of Food Card

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Sl.No.

Activity

Level of action

Time frame

1

To r= eceive application and put a diary number

Counter Clerk=

Same day

2

To m= ark application to concerned Inspector

-do-

-do-

3

To v= isit premises of applicant and verify the facts

Inspector

2-3 days

4

To p= repare report and submit to FSO

-do-

-do-

5

To approve/reject application

FSO

1 day

6

To p= repare food card if approved and submit to FSO

Counter Clerk=

Same day

7

To s= ign and return card

FSO

Same day

8

To d= eliver card to applicant

Counter Clerk=

Same day

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Such c= harts may be prepared for major functions.

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MANUAL – 4

Norms set for the discharge of functions

(Section 4(1)= (b)(IV))

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   &n= bsp;      Detains of norms and standards set out can be given in respect of various activitie= s. Some of the norms are indicated below as an illustration.

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        &= nbsp;           &nbs= p;            &= nbsp;    Illustration

Sl.No.

Activity

Time frame/Norm

Remarks

1

Diar= y of letter

3 mi= nutes per letter

 

2

Despatch of letter

5 mi= nutes per letter

 

3

Typi= ng job

30 p= ages per day

 

4

Prep= aration of food card

50 f= ood cards per day

Including entry in food card re= gister

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MANUAL – 5

Rules, regulations, instructions, manuals and records for discharging functions

(Section 4(1)= (b)(v))

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Prepare a list of rules, regulati= ons, instructions, manuals and records for discharg8ing functions available with= the public authority for the smooth discharge of its functions.

 

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List of regulations, instr= uctions, manuals and records

Sl.No.

Name of the act, rules, regulat= ions etc.

Brief gist of the contents=

Reference No if any<= /span>

Price in case of priced publica= tions

1

Rules under MPLAD

To monitor its implementation w= hile sanction the project

No

No

2

Rules under MLALAD

-do-

3

Rules under Untied Fund

-do-

4    

Orissa Record Manual 1964<= /o:p>

Procedure for  maintenance of office records pr= operly

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        =               =             &nb= sp;       MANUAL – 6

A statement the categories of documents th= at are held by it for under its control

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Detail= s of the records available may be made in a statement form, wing wise unit wise bran= ch wise and it may be got tabulated, indexed and catalogued(An illustrative li= st is given below).

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        &= nbsp; A statement of the categories of documents held

Sl.No.

Nature of Record

Details of information availabl= e

Unit/section where available

Retention period where availabl= e

NIL

 

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MANUAL – 7

Particulars of any arrangement that exists for consultation with or

Representation by the members of the public in relation to the

Formulation of its policy of implementation

(Section 4(1)= (b)(vii))

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Details of consultative committee= s and other bodies with which

Consultations are held=

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Sl.No.

Name and address of the consultative committees/bodies

Constitution of the committee/body

Roles and responsibility

Frequency of meetings

01

Secretary ,Planning & Coordination Deptt. Orissa,BBSR.<= /o:p>

District Planning Committee

For development of the district

yearly

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Other procedures adopted for form= al and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

   &n= bsp;      Other details whether the meetings are open to public, minutes are accessible to public etc. may also be indicated.

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 8

A statement of boards, council, committees and other bodies constituted=

(Section 4(1)= (b)(viii))

Lis= t of boards, councils, committees etc.

Sl.No.

Name and address of the body

Main functions of the body

Constitution of the body

Date of constitution=

1

       &nbs= p;     2

       &nbs= p;   3    <= /o:p>

       &nbs= p; 4

        5

1

Sri = Surya Narayan Patra,Hon,ble Minister,Energy<= /span> ,Science,& TEcnology,Environment

To <= span class=3DSpellE>finalise the yearly draft

acti= on plan

2000=

2108= /1.2.03

2.

Sri = Trinath Majhi,ZP.Const.No.9

-do-=

 

 

3.

Sri = Sunadhar Kakri,Zilla Parishad Constituency No.13

-do-=

 

 

4.

Sri = Somnath Madkami,Zilla <= span class=3DSpellE>Parishad Constituency No.01

-do-=

 

 

5.

Sri = Shiba Khemudu,Zilla Parishad Constituency No.15

-do-=

 

 

6.

Sri = prahllad Khilo,Zilla Parishad Constituency No.04

-do-=

 

 

7.

Sri = Nanda Kartami,Zilla  Parishad Constituency No.11

-do-=

 

 

8.

Smt.Mangaladei Samarath,= ZP,Constituency No.12

-do-=

 

 

9.

Sri = Dulal Chandra Mandal,Zila Parishad Constituency No.3

-do-=

 

 

10.<= o:p>

Smt.Bhanumati Majhi,ZP,= Constituency No.8

-do-=

 

 

11.<= o:p>

Smt.Balenti Gopal,ZP,= Constituency No.14

-do-=

 

 

12.<= o:p>

Memb= er from Municipality(vacant)

-do-=

 

 

13.<= o:p>

Sri = Mahenga Singh,Malkangiri

-do-=

 

 

14.<= o:p>

Collector,MKG,Member Secy.

-do-=

 

 

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Date up to which valid

Whether meetings open to public=

Whether minutes accessible to p= ublic

Frequency of meetings

Remarks

6

7

8

9

10

Till the new constitution commi= ttee

Yes

Yes

Yearly

--

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        &= nbsp; Please attach copies of detailed notification/orders for their constitutions.=

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MANUAL – 9

Directory of Officers and employe= es

(Section 4(1)= (b)(ix))

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Directory

Sl.No.

Name= and designation

Offi= ce Phone No.

E ma= il address

1

Sri = umesh Chandra Mallik,DPO

230176

--

01

Sri = Gagan Bihari Kar,Sr.Clerk

 

--

02

Smt.Nibedita Pattnaik,= Jr.Clerk

-

-

03

Sri = Girija Prasad Khosla,Peon

-

-

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MANUAL – 10

The monthly remuneration received by each of the of= ficers and employees, including the system of compensation as provided in the regulations

(Section 4(1)= (b)(x))

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Sl.No.

Name and Designation=

Pay scale/Monthly remuneration<= o:p>

1

2

3

1.

Sri = Umesh Chandra Mallik,D.P.O.

Rs.6,500/- to Rs.10,500/-<= /o:p>

2.

S.E.= I. (02 posts vacant)

Rs.5,000/- to Rs.8,000/-

3.

Sri = Gagan Bihari Kar,Sr.Clerk

Rs.4,000/- to Rs.6,000/--<= /o:p>

4.

Smt.Nibedita Pattnaik,= Jr.Clerk

Rs.3,050/- to Rs.4,590/-

5.

Sri = Girija Prasad Khosla,peon

Rs.2,550/- to Rs.3,200/-

6.

Peon= (01) post vacant

 

 Note: - Details about system of compensation provided in regulations may be given.

 

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MANUAL – 11

The budget allocated to each agen= cy

(Section 4(1)= (b)(xi))

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Non-plan budget=

Major head

Activities to be performed=

Sanctioned budget

Budget estimate

Revised estimate

Expenditure for the last year

1

2

3

4

5

6

Demand No.16-3451SES-102-DPM-00= 15740

Pay

DA

HRA

RCM

OA

T.E

T.C

O.C

3,99,000/-

4,32,894/-

4,32,894/-

4,00,610/-

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Plan budget=

Name= of the plan scheme

Acti= vities to be under taken

Date= of commencement

Expe= cted date for completion

Amou= nt sanctioned

Amou= nt disbursed/spent

…N   I   L..

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MANUAL – 12

The manner of execution of subsid= y programme

(Section 4(1)= (b)(xii))

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List of institutions given subsid= y

Sl.No.

Name and address of the institu= tion

Purpose for which subsidy provi= ded

No.of beneficiaries

Amount of subsidy

Previous years utilization prog= ress

Previous years achievements

 

 

 

 

 

 

 

 

No subsidy scheme.

 

 

 

 

 

 

 

 

 

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List of individuals given subsidy=

Sl.No.

Name and address of the benefic= iary

Purpose for which subsidy provi= ded

Amount of subsidy

Scheme and Criterion for select= ion

No. of time subsidy given in pa= st with purpose

1

2

3

4

5

6

 

 

 

 

 

 

 

No subsidy scheme.

 

 

 

 

 

 

 

 

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Detail= s of schemes under which subsidies are granted should be given.

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MANUAL – 13

Particulars of recipients of concessions, permits or authorizations granted

(Section 4(1)= (b)(xiii))

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List of beneficiaries

 

Sl.No.

Name and address of the benefic= iary

Nature of concession/permit/

Authorization provided

Purpose for which granted<= /o:p>

Scheme and Criterion for select= ion

No. of times similar concession= given in past with purpose

1

2

3

4

5

6

NIL

 

Note:- Creation of databa= se and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions licenses et= c.

 

MANUAL – 14

Information available in an elect= ronic form

(Section 4(1)= (b)(xiv))

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Details of infor= mation

Sl.No.

Activities for which electronic= data available

Nature of information available=

Can it be shared with public?

It is available on website or is being used as back end data base

1

2

3

4

5

1

No

No

No

No

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MANUAL – 15

Particulars of facilities availab= le to citizens for obtaining information

(Section 4(1)= (b)(xiv))

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Facilities avail= able for obtaining information

Sl.No.

Facility available

Nature of information available=

Working hours=

1

Notice Board<= /p>

All information on Scheme matte= r

First session-10 AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM

&= nbsp;

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MANUAL – 16

Name designation and other partic= ulars of Public Information Officers

(Section 4(1)= (b)(xvi))

&= nbsp;

List of Public Information Officers

Sl<= /span>. No.

Designation of the officer desi= gnated as P.I.O.

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one PIO is there

 

NIL

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List of Asst. Pu= blic Information Officers

Sl.No.

Designation of the officer desi= gnated as Asst. P.I.O.

Postal address

Telephone No.=

e-mail address

 

NIL

 

 

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First appellate authority with in the department

Sl.No.

Designation of the officer desi= gnated as first appellate authority

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one appellate authority is there

1

Sri = Umesh Chandra Mallik,Dist.Plan= ning officer,MKG

Plan= ning Office,MKG

2301= 76

-

Collectrate,  Malkangiri

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MANUAL – 17

Other information as may be presc= ribed

(Section 4(1)= (b)(xvii))

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time= to time.

 

----As per rule

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