PANCHAYAT
SAMITI, MALKANGIRI
MANUAL
- I
Particulars
of organization, function and duties (Section-4 (1) (b) (i))
1.
Aims
and objectives of the organization
The
aim and objectives of the Panchayat Samiti is to make all round developments of
the inhabitants in its jurisdiction
and promote substantial development in every walk of public life.
2.
Upliftment in
all aspects of rural people of the Panchayat Samiti Providing basic amenties is the main vision of Block.
To
provide basic amenities & livelihood the following measures under different
spheres are being token up by this Panchayat samiti as per the Govt
Norms.
1.
Construction
of building.(
2.
Communication.(CC
Roads, Roads)
3.
Irrigation(WHS,D/W,F/C,CULVERT)
4.
Education.
5.
Health.
6.
Drinking
Water.
7.
Sanitation
8.
Food
Security
9.
Social
Security
10.
11.
Drinking
water
12.
Pisciculture
13.
Anti
poverty alleviation programmes etc.
3.
Brief
history & Background for its establishment
Malkangiri Panchyat Samiti is situated at a distance of 104 km from
Jeypore
and
this office is well connected with Malkangiri District Offices neighboring Andhra Pradesh, MP etc. It
started functioning since 01.04.1963 as post and now continuing in Post-II
stages with effect from 01/10/1971. This block is having an area of 1163.35
SqKms, comprising of 13 Gram Panchayats, 75 Revenue
and 175 hamlet villages. It is surrounded by Hills, Hillocks, Terrains and
Natural Hills Streams. The Tamasa is the main river of this Block.. It is a tribal dominated block, mainly Bhumia &
Durua& paraja Adibasi tribes live in this block. Jhollas, hill streams are the geographical constrains, which
deprive most of the Gram Panchayat and villages from getting all weather road
communications. It is very acute during rainy season.
Organization
Chart
The
Organisation comprises of two parts namely elected
PRIs and Govt. Officials.
4.
Allocation
of business
a)
Preparation
of different annual action plan for Development works. OAP / NOAP / ODP,
preparation of beneficiary for different Anti-poverty scheme through Pallisabha abd Grama Sabha.
b)
Formation
of SHG and their participation in different fundamental requirements and
national programme.
c)
Sanction
of gratuitous relief.
d)
Supply
of drinking water in summer season through Panchayat.
e)
Payment
of works bill & IAY bill made on Tuesday of every week.
5.
Duties
to be performed to achieve the mission.
1.
Proper
& timely conduct of different meetings.
2.
Ensure
quality & timely completion of different works.
3.
Ensure
field visit for quality works.
4.
Interaction
with the people through SHG members, Pallisabha, Grama sabha and Group
discussion.
5.
Ensure
staff meeting to review the pending works.
6.
Ensure
MIS meeting fortnights to review different programmes of Govt. implemented by
various Dept. at Block level.
6.
Details
of service rendered.
1.
Development
Panchayat Samiti road, village road and playground.
2.
Construction
work is done i.e addl. classroom, Anganwadi buildings, bridges, culvert, passenger rest shed,
and market complex.
3.
Selection
of beneficiary under different scheme like OAP/NOAP/ODP, IAY, SGSY ST/SC finance,
7.
Citizen
Interaction.
100%
citizen interaction through pallisabha and gram sabha.
8.
Postal
Address
At/PO:
Malkangiri
Dist:Malkangiri
9.
MAP
of office location
10.
Working
Hour
Working
hour for both official & public from
11.
Public
Interaction
100%
public interaction in each step and in Palli sabha and Gram sabha, Janasamparka Sibir, Focus village
programme etc.
12.
Grievance
redness mechanism
Saturday
is fixed for grievances day. Public submit their grievances petition or personal
approaches. Inquiry is conducted final discussion is taken at Panchayat Samiti
level.
MANUAL – 2
Powers and
duties of Officers and Employees
[Section
4(1) (b) (ii)]
POWERS AND DUTIES OF OFFICERS AND
STAFF
|
SL.
No. |
Designation
of Post |
Powers |
Duties
attached. | |||
|
Administration |
Financial |
Statutory |
Others | |||
|
01. |
B.D.O |
1.
Grant
of leave. 2.
Disciplinary
action against govt. servant. |
1.
Deposit
and withdrawal of money from Bank. 2.
Sanction
of advance to the employee. 3.
Drawl
of salary of the employee. 4.
Custodian
of iron chest. |
1.
Physical
verification of stock and store in each 6 months. 2.
Physical
verification of cash. 3.
Execution
of work after approval PS. 4.
GP
& PS election 5.
Gratuities
Relief. |
1.
Inspection
of GP. 2.
Attend
the distress people on natural calamities. |
1.
Implementation
of various schemes. 2.
Supervision
of Development works. 3.
Streamlining
of pry. Education. 4.
Attend
distress. |
|
02. |
Asst.
Engineer |
|
Technical
sanction upto 2 lakh to 5 lakh |
Check
measured the works. |
Supervision
of development works. |
Execution
of Development Works. |
|
03. |
ABDO. |
|
PRIASOFT PAMIS BETTAN Declared
as account officer. |
Physical
verification of stock. And
store. |
Inspection
of GP. |
To
assist BDO in different works. |
|
04. |
GPEO |
|
|
Inspection
of GPs. |
|
To
assist BDO in GP works. |
|
05. |
PA. |
|
|
|
|
To
assist in all anti poverty programme. |
|
06. |
S.E.O |
|
|
|
|
To
assist BDO in different Social Welfare works. |
|
06. |
S.E.O |
|
|
|
|
To
assist BDO in different Social Welfare works. |
|
07. |
C.E.O |
|
|
To act
as Arbitrator, Liquidator and sale officer. |
|
Working
as Co-operative Inspector, Inspection of Co-operative Societies Execution
of proceeding on out standing loans of Co-operative
Societies. |
|
08. |
F.E.O |
|
|
|
|
Survey
of area for recommendation of loan proposal Contact Banks for sanction of
loan, Supply of fish fry Prawn seed to beneficiaries in Govt. rate
Training to fish farmer. |
|
09. |
S.I.S |
|
|
Verification
of Service Book and inspection of Pry-school. |
|
To
assist BDO in Primery Education Programme. |
|
10. |
M.I |
|
|
To
supervise PDS distribution system. |
|
To
assist BDO in PDS Programme. |
|
11. |
WEO. |
|
|
Issue
of caste certificate for PMS. Booking of OLR case
US-23. |
|
To
assist BDO BDO on different welfare programme of ST/SC. |
|
12. |
J.E |
|
|
Technical
sanction upto 2 Lakh. |
Preparation
of estimate and bills including supervision of all development
work. |
To
assist BDO in development works. |
|
13. |
Head
Clerk. |
Accountant |
|
To
supervise all ministerial and correspondence
work. |
|
To
assist BDO in all office works. |
|
14. |
Auditor. |
|
|
To
check all financial transaction. |
|
To
assist BDO in all finacial
works. |
|
15. |
Cashier. |
|
|
To
deal with receipt and payment of PS transaction. |
|
To
maintain all cash book. He is the Custodian of all paid vouches, stock and
store (except development stock). |
|
16. |
Senior
Clerk (Estta.) |
|
|
|
|
To
assist BDO in establishment matter of staff. |
|
17. |
Senior
Clerk (Dev.) |
|
|
|
|
Preparation
of all development records and custodian of stock and store of development
works. |
|
18. |
Junior
Clerk |
|
|
|
|
Type,
Issue, Dairy and Dispatch. |
|
19. |
VLW |
|
|
|
|
Act as
EO in different GP and assist BDO in Block
work. |
|
20. |
Peon
& Night Watcher. |
|
|
|
|
Distribution
of Daks and movement of Files / Night Watch man
of the office. |
MANUAL – 3
Procedure followed in decision – making
process
(Section 4(1) (b) (iii))
The
procedure can be described both in narrative form and through flow. Process chart. In narrative from the stages through which a
proposal passes the levels at which it gets examined and the final authority to
which it has to go for approved may be explained.
|
Sl. No. |
Activity |
Level of Action |
Time Frame. |
IAY | |||
|
01. |
Submission of application by the beneficiaries with
free. |
E.O. of GP. |
Same day 5 minutes. |
|
02. |
Shorting of applications village
wise. |
E.O. of GP. |
One week. |
|
03. |
Sending of list to Block
Office. |
E.O of GP. |
3 days. |
|
04. |
Receive of application at Block
Office. |
Development Section. |
Same day. |
|
05. |
Joint Verification |
Nodal Officer / J.E / E.O. |
15 days. |
|
06. |
Notice for fixing a data for Palli Sabha. |
B.D.O |
07 days. |
|
07. |
Conduct of Palli Sabha |
Ward member. |
15 days. |
|
08. |
Conduct Grama Sabha. |
Sarapanch. |
15 days. |
|
09. |
List of beneficiaries sent to
Block. |
E,O |
Next day. |
|
10. |
Issue of work order. |
B.D.O |
Within one week. |
|
O.A.P. / W.P. / N.O.A.P | |||
|
01. |
Submission of application as per Palli Sabha by the
beneficiaries. With all documents. |
B.D.O |
Same day. |
|
02. |
Enquiry by the Nodal
Officer. |
Nodal Officer. |
7 days. |
|
03. |
Scrutiny of application |
S.E.O |
7 days. |
|
04. |
Forwarded to Sub-Collector for necessary
sanction. |
B.D.O |
15 days. |
|
N.F.B.S | |||
|
01. |
Receive of application with all
documents. |
B.D.O |
Same day. |
|
02. |
Enquiry by Nodal Officer |
Nodal Officer |
15 days. |
|
03. |
Forwarded to Sub-Collector for necessary
sanction. |
B.D.O |
7 days. |
|
S.G.S.Y Loan | |||
|
01. |
Finalization of Grading. |
BDO / CDPO / Bankers |
01 Month. |
|
02. |
Collection of loan
application. |
PA / VLW |
01 Month. |
|
03. |
Sponsoring of Loan
Application. |
PA |
01
Month. |