MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_01C651C5.F11721B0" This document is a Single File Web Page, also known as a Web Archive file. If you are seeing this message, your browser or editor doesn't support Web Archive files. Please download a browser that supports Web Archive, such as Microsoft Internet Explorer. ------=_NextPart_01C651C5.F11721B0 Content-Location: file:///C:/AA69C635/RighttoInfomationAct2005.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" MANUAL I

MANUAL I

Pa= rticulars of organisation, functions and duties.

[Section 4(1) (b) (i)]

 =

1.  = ;    Aims and objectives of the organization :<= /u>

 

The aim is implementation of various developm= ent programmes in tribal sub-plan area for upliftment of down trodden tribals by way of filling up of the critical gaps by the family based income generating activities of the tribe= s. This organization now is expanded to devote the employment-cum-income generating activities through self help groups, to raise economic & soc= ial status of interior tribes. The tribal population living= below the poverty line are being covered under different anti-poverty programmes to raise their socio-economic status to that of rest of the popu= lation of the state.

 

        The aim of the tribal sub-plan approach is for development of the area with a f= ocus on the Scheduled Tribe population within the Sub-Plan area. The strategy fo= r Development is to stress on the family benefit oriented income generating schemes in the areas of Agriculture, Horticulture, Animal Husbandry and Human resources development through educational training and Infrastructure development programmes.

 

2.      Mission/= Vision

        I.T.D.As have been establi= shed to function as a nodal agency in the terms of Plan formulation, implementation= of programme and to give effect to the tribal sub-plan.

 

3.      Brief History

 

        The 10th plan presented special policy frame for the all-round development of the tribal sub-plan. Therefore an autonomous body was concei= ved with its status as ITDA; The I.T.D.A, Malkangiri is functioning since 1975 and registered under society registration Act vide Registration No. 15052/79. T= his project is having an area of 61,153 Sq. Kms. co= nsisting of 2 NACs & 1045 Revenue villages and is di= vided into 108 G.Ps, 7 Blocks & 3 Tahasils. According to 2001 census the population of this sub-plan area is 5,04,198. Out of them 1,07,654 are S.Cs, 2,89,538 are S.Ts a= nd Rest of 1,07,006 others. The percentage of literacy comes to 30.53% of which Male 40.14% and Female 20.91%.

 

4.      Organisation Chart

       

Project Administrator

  =  

 

 <= /span>


Establishment      Developmen= t  &n= bsp;            = ;      Accounts        

 


  &= nbsp;        

        =    Technical Staff=   - Asst. Engineer

 

 


  &nbs= p;            &= nbsp;        Junior Engineer        &= nbsp;     

 

5.      Allocation of Business

        At present different departments of Government make separate provisions for Tr= ibal Sub-Plan Area in their demands under a separate minor head. The principle h= as been laid down that funds should be earmarked by all the Departments for the development of Sub Plan area and the quantum of budgetary, allocation out o= f state plan to this area must not fall short of to the proportionate population equivalent of Sts of the State. Besides the State Plan resources, the Tribal Sub-Plan also takes into account the flow of funds from central/ centrally sponsored plan schemes, special central assistance and institutional financ= e. The funds earmarked for TSP Areas are shown under a separate minor head in the budget estimate by the respective departments and are made non-divertible.<= o:p>

 

6.      Duties to be performed to achieve the mission.

        The entire Special Central Assistance grant received from Government of India in scheduled Tribe and scheduled Caste Development Department is channeled to = the ITDA, Micro Projects for all round development of the ST community in the State.

 

 

 

 

 

7.      Details of services rendered

          <= span style=3D'font-family:Verdana'>This I.T.D.A implement various income generat= ing schemes as well as infrastructure development works which are incidental to= the income generating schemes, out of funds received as Special Central Assista= nce from Ministry of Tribal Affairs, Govt. of India and under 1st Proviso to Article- 275(1) of the Constitution of India through state Govt.=

 

8.      Citizens interactions

The people in the area are given awareness of= about the tribal welfare and development & to avail the facilities/services through the institution at any time.

 

9= .      Postal addr= ess of the main office, attached/ sub-ordinate office/ field units.

<= o:p> 

Postal Address of main office

Project Administrator,

Integrated Tribal Development Agency,

At/Post- Malkangiri

Dist- Malkangiri

Pin – 764048

Sub-ordinate office

1. Project Leader

Bonda Development Agency,

At /Po  - Mudulipada

Dist. - Malkangiri        

 

2. Special Officer,

Didayi Development Agency

At/Po – Kudumulugu= mma

Dist. – Malkangiri

 

10.    Map of office location

Map enclosed. (Annexure-I)<= /p>

 

 

11.    Working hours both for office and public

1st Session -     &= nbsp; 10.00 A.M to 1.30 P.M<= /o:p>

2nd Session -     &= nbsp; 2.00 P.M to 5.00 P.M

 

12.    Public interaction, if any

The public is at liberty to get the interacti= on on different tribal development matters at any time.

 

13.    Grievance redress mechanism

          <= span style=3D'font-family:Verdana'>All the grievance petitions of general public= are disposed off in time as per law and rules and given re= dressal as per law.<= /p>

 

 

 

 

 

 

.  .=   .

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 2

Powers and duties of officers and employee

(Section 4(1)(b)(i= i) )

Power and duties= of officers and staff

Sl.

No.

Designation

of post

Power

Duties attached

Admn.

Fin.

Stat.

Others

1

Project Administ= rator

Overall admn.

power=

Yes

Yes

Addl. Dist. Magistrate power.

Office administration / supervision of all the Works executed under this ITDA.

2

Special Officer<= o:p>

 

Yes.

Yes.

 

Supervision of all the dev. Work executed under this ITDA.

3

Asst. Engineer

 

 

 

Yes

Preparation of plan & estimates, supervision of all the dev. = Work , executed under this ITDA.

4

Jr. Engineer

 

 

 

 

- do -

5

Head Clerk<= /o:p>

Management & Supervision of office.

No

Yes

As assigned by P= A,ITDA

Office management.

6

Senior Clerk

No

No

No.

As assigned by P= A,ITDA

Particulars of section as assigned by the PA,ITDA

7

Junior Clerk

No

No

No

-do-

Particulars of section as assigned by the PA,ITDA

8

Driver

No

No

No.

- do-

Driving of vehicle assigned by the PA,ITDA.=

9

Night Watcher

No

No

No

-do-

Watchman of office.

10

Office Peon=

No

No

No

-do-

Assist the clerical staff in official business as per the section-wise assignmen= t.

 

 

 

 

MANUAL – 3

Procedure followed in decision-making process=

(Section 4(1)(b)(i= ii) )

 

        &= nbsp;       The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the le= vels at which it gets examined and the final authority to which it has to go for approval may be explained.

        &= nbsp;       The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

 

Sl.No.

Activity

Level of action

Time frame

1

To receive application and put a diary number

Counter Clerk

Same day

2

To mark application to concerned dealing assistant.

-do-

-do-

3

To visit premises of applicant and verify the facts

PA,ITDA/ Engineering personnels / S.I of schools.

2-3 days

4

To prepare report and submit to PA,ITDA

PA,ITDA

-do-

5

To approve/reject application

PA,ITDA

1 day

 

Such charts may be prepared for major functions.

 

MANUAL – 4

Norms set for the discharge of functions=

(Section 4(1)(b)(i= v) )

 <= /span>

        Details of norms and standards set out can be given in respect of various activities .Some of the norms are indicated below as an illustration.

Illustration

Sl.No.

Activity

Time frame/Norm<= o:p>

Remarks

1

Diary of letter<= o:p>

3 minutes per le= tter

 

2

Dispatch of lett= er

5 minutes per le= tter

Registered dak including entry in messenger book

3

Typing job<= /o:p>

30 pages per day=

Due to non posti= ng of typist ,Jr. Clerks are doing the job.

 

MANUAL – 5

Rules, regulations, instructions, manuals and records for discharging functions

(Section 4(1)(b)(v= ) )

 <= /span>

Prepare a list of rules, regulations, instruc= tions, manuals and records for discharg8ing functions available with the public authority for the smooth discharge of its functions.

        &= nbsp;       List of regulations, instructions, manuals and records

Sl.No.

Name of the act, rules, regulations etc.

Brief gist of the contents

Reference No if any

Price in case of priced publications

1

Orissa Relief Code,1980

To maintain casualty during relief operation.

 

 

2

Orissa Record Manual, 1964

Procedure for maintenance of office record properly.

 

 

3

Orissa Service Code

Procedure for maintenance of records of Govt. employee.

 

 

4

Orissa Leave Rule,1966

Procedure for sanction of leave to Govt. employee

 

 

5

Orissa Civil Service (Conduct, Classification and Appeal) Rule,1992

Procedure for taking penal action against the Govt. employee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 6

A statement the categories of documents that are held by it for under its con= trol

(Section 4(1)(b)(v= i) )

 <= /span>

Details of the records available may be made in a statement form, wing wise unit wi= se branch wise and it may be got tabulated, indexed and catalogued(An illustra= tive list is given below).

         

        A statement of the categories of documents held

Sl.

No.

Nature of Record

Details of information available=

Unit/section where available

Retention period where available=

1

Case records, M.Bs. & other documents relating= to this ITDA

All ITDA records= .

Development section

Permanent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 <= /span>

 <= /span>

MANUAL – 7

Pa= rticulars of any arrangement that exists for consultation with or representation by t= he members

 of the p= ublic in relation to the formulation of its policy of implementation

(Section 4(1)(b)(v= ii) )

 <= /span>

Details of consult= ative committees and other bodies with which consultations are held

Sl

No

Name and address=

of the consultat= ive

committees / bod= ies

Constitution of the committee/body

Roles and responsibility<= /p>

Frequency

of meetings

1

Project Level

Committee <= /o:p>

1. Sri Manish Kumar Varma= , IAS, Collector

Chairman

Quarterly

 

 

2. Sri Parsuram Majhi, Hon’ble Member of P/C

Member

 

 

 

3. Sri Prahallad Dora, MLA, Chitrakonda /C.

Member

 

 

 

4. Sri Nimain Chandra Sarka= r, Malkangiri A/C

Member

 

 

 

5. Deputy Director-cum-Secretary to Govt. SSD Deptt., Orissa, BB= SR.

Member

 

 

 

6. Sri Chaturbhuja= Mallick, OAS-I (SB)

Member

Secretary

 

 

 

7. Sri Ashok Kumar Panda, OAS, Project Director = DRDA, Malkangiri

Member

 

 

 

8. Smt. Mrinalini Darswal, IAS, Sub-Collector, M= kg.

Member

 

 

 

9.All the Chairman / Chairpersons of Panchayat Samiti in the District

Member

 

 

 

Lead Bank Manager

Member

 

 

 

10.The Members ZP, Malkangiri (2 Nos.)

      1. Smt. Mangaldei Samarath,ZP member Mathili.

      2. Sri <= span class=3DSpellE>Somanath Madkami, ZP Me= mber Kalimela

Member

 

 

 

11.Representative of Tagore Society, Malkangiri

Member

 

 

 

12. Representative of NABARD.

Member

 

 

 

13. Sri P.K. Senapati, A.E, ITDA, Malkangiri=

Member

 

 

 

14. Programme Manager, Action Aid

Member

 

        Other procedures adopted for formal and informal consultations with the public may also be indicated such as – All the B.D.Os & Line Departments .

        Other details whether the meetings are open to public ,minute= s are accessible to public etc. may also be indicated.

 <= /span>

 <= /span>

 <= /span>

 <= /span>

MANUAL – 8

A statement of boards, council, committees and other bodies constituted<= /o:p>

(Section 4(1)(b)(v= iii) )

List of boards,= councils, committees etc.

Sl.No.

Name and address= of the body

Main functions of the body

Constitution of = the body

Date of constitu= tion

1

2

3

4

5

1

Project Level Committee 

To approve Annua= l Action Plan & approval of expenditures of ITDA.

Yes.

20.5.2005

 <= /span>

 <= /span>

 <= /span>

 <= /span>

Date up to which

valid

Whether meetings=

open to public

Whether minutes accessible to public

Frequency of meetings

Remarks

1

2

3

4

5

Till next consti= tution

Yes

yes

Quarterly.

Copy enclosed.

 <= /span>

        Please attach copies of detailed notification/orders for their constitutions. (Annexure- II)

 <= /span>

 <= /span>

        =             &nb= sp;  

 <= /span>

 <= /span>

MANUAL – 9

Directory of Officers and employees

(Section 4(1)(b)(i= x) )

Directory

Sl.No.

Name and designa= tion

Office Phone No.=

E mail address

1

Sri Chaturbhuja Mallick, OAS-I (S.B)

Ph- 230245 (0686= 1)

Mob-<= /span>

 

2

Sri Prafulla Kumar Senapaty. A.E. ITDA

Ph-

Mob-<= /span>

 

3

Sri J.S.N. Subudhi, J.E

Mob-<= /span>

 

4

Sri Laxman Sahoo, J.E

Ph-

 

5

Sri Balaji Sahu, H.C

Ph-

 

6

Sri Paramananda Sabar, Sr. Steno

Ph.

 

7

Sri P. Surendra, Sr. Clerk.

Ph-

 

8

Sri Shyama Sundar Nayak. Sr.= Clerk

Mob- =

 

9

Smt. M. Jhansi Rani, J.C

Ph-

 

10

Smt. Nalini Pradhan, J.C

Ph-

 

11

Sri Kishor Ku. Patnaik, Driver

Ph-

 

12

Sri Suna Pujari, Peon

Ph-

 

13

Sri Abhiram Dash, Peon

Ph-

 

14

Sri Balaram Dharua, Peon

Ph-

 

15

Sri Balaram Sethi,

Night Watcher

Ph-

 

16

Sri Bhagaban Sabat, Peon

Ph-

 

17

Smt. Jhamu Pujari, Peon

Ph.

 

 

 

 

 

 

 <= /span>

MANUAL – 10

The monthly remuneration received by each of the officers and employees, including the system of compensation as provided in the regulations

(Section 4(1)(b)(x= ) )

 <= /span>

Sl.

No.

Name and Designa= tion

Pay scale/Monthly remuneration

(Scale of pay)

1

Sri Chaturbhuja Mallick, OAS-I (S.B),

Project Administ= rator, ITDA

Rs.10,000/- to Rs.15,200/-

2

Sri Prafulla Kumar Senapaty. A.E. ITDA

Rs. 6,500/- to Rs.10,500/-

3

Sri J.S.N. Subudhi, J.E

Rs.  5,000/- to = Rs. 8,000/-

4

Sri Laxman Sahoo, J.E

Rs.  5,000/- to = Rs. 8,000/-

5

Sri Balaji Sahu, H.C

Rs.  5,000/- to = Rs. 8,000/-

6

Sri Paramananda Sabar, Sr. Steno

Rs.  4,750/- to Rs. 7,500/-

6

Sri P. Surendra, Sr. Clerk.

Rs.  4,000/- to = Rs. 6,000/-

7

Sri Shyama Sundar Nayak. Sr.= Clerk

Rs.  4,000/- to = Rs. 6,000/-

8

Smt. M. Jhansi Rani, J.C

Rs.  3,050/- to = Rs. 4,590/-

9

Smt. Nalini Pradhan, J.C

Rs.  3,050/- to = Rs. 4,590/-

10

Sri Kishor Ku. Patnaik, Driver

Rs.  3,050/- to = Rs. 4,590/-

11

Sri Suna Pujari, Peon

Rs.  2,550/- to = Rs. 3,200/-

12

Sri Abhiram Dash, Peon

Rs.  2,550/- to = Rs. 3,200/-

13

Sri Balaram Dharua, Peon

Rs.  2,550/- to = Rs. 3,200/-

14

Sri Balaram Sethi, Night Watcher

Rs.  2,550/- to = Rs. 3,200/-

15

Sri Bhagaban Sabat, Peon

Rs.  2,550/- to = Rs. 3,200/-

16

Smt. Jhamu Pujari, Peon

Rs.  2,550/- to = Rs. 3,200/-

17

Sri Jagannath Patra, Computer Operator

Rs. 4000/- P.M

 

 

 

 

 

 

MANUAL – 11

The budget allocated to each agency

(Section 4(1)(b)(x= i) )

 <= /span>

Non-plan budget

Major head<= /o:p>

Activities to be= performed

Sanctioned budget

Budget estimate

Revised

estimate

Expenditure for

the last year

2225 welfare

Pay-

8,56,000/-

25,58,405/-

17,02,405/-

8,25,133/-

(2005-06)

DA=

5,22,000/-

6,35,389/-

1,13,389/-

5,04,053/-

 

HRA

8,000/-

8,266/-

300/-

8,907/-

 

RCM

…

15,000/-

15,000/-

2,000/-

 

OA=

400.00

5,000/-

5,000/-

480/-

 

TE=

 

30,000/-

30,000/-

9,998/-

 

Tel.Ch=

 

25,000/-

25,000/-

15,000/-

 

M.V.

 

25,000/-

25,000/-

12,989/-

 

O.C.

 

10,000/-

10,000/-

10,000/-

 

E.C.

25000.00

50,000/-

25,000/-

50,000/-

 

W.C.

 

--

..

..

 

RRT-

 

--

..

..

 

FA-

 

18,000/-

18,000/-

16,500/-

 

 

 

 

 

 

 <= /span>

Plan budget

Name of the plan scheme

Activities to be under taken

Date of commencement

Expected date for completion

Amount sanctioned

Amount disbursed

/spent

 

 

 

 

 

 

Detail Annual A= ction Plan 2005-06 under plan budget is enclosed.

 <= /span>

 <= /span>

 <= /span>

MANUAL – 12

The manner of execution of subsidy programme<= o:p>

(Section 4(1)(b)(x= ii) )

 <= /span>

List of institutions given subsidy=

Sl.

No.

Name and address of the institution

Purpose for which subsidy provided

No.of beneficiaries

Amount of subsidy

Previous years utilization progress

Previous years achievements

 

 

 

 

 

 

 

 

= Not applicable

 

 

 

 

 

 

 

 

 

 <= /span>

List of individuals given subsidy<= /span>

Sl.No.

Name and address= of the  beneficiary<= /span>

Purpose for which subsidy provided

Amount of subsid= y

Scheme and Crite= rion for selection

No.of time subsidy given in past with purpose

 

 

 

 

 

 

 

 

 

 

 

 

 <= /span>

Details of schemes= under which subsidies are granted should be given.

 <= /span>

Detail list enclos= ed. (Annexure-III)

Each individual ST= family under Below poverty Line is provided with 50% subsidy of the Unit cost subj= ect limit of Rs. 10,000/-. The balance 50% fund rel= ating to the scheme is supposed to come from credit institutions i.e. bank linkag= e to overcome poverty.

 

 

 

 

 

 

 

MANUAL – 13

Particulars of recipients of concessions, per= mits or authorizations granted

(Section 4(1)(b)(x= iii) )

List of beneficiar= ies

Sl.

No.

Name and address of the  benefici= ary

Nature of concession/ permit/authorization provided

Purpose for which granted

Scheme and Criterion for selection

No. of times similar concession given in past with purpose<= /p>

 

 

 

 

 

 

 <= /span>

No such transactions are made in this organization.

 <= /span>

Note:- Creation of database and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concess= ions licenses etc.

 <= /span>

 <= /span>

 <= /span>

MANUAL – 14

Information available in an electronic form

(Section 4(1)(b)(xiv) )

Details of informa= tion

Sl.No.

Activities for w= hich electronic data available

Nature of information available<= /span>

Can it be

Shared with public.

It is available = on website or is being used as back end data base

 

 

 

 

 

1

SCA – IGS/IDS, Article-275(1), RLTAP, SCP Grant, MLA Lad, MP Lad, SRC, Special Problem fund, Food for work Programme, etc.

All the Scheme/

Project list.

yes

No

 <= /span>

 

 

 

 

MANUAL – 15

Particulars of facilities available to citize= ns for obtaining information

(Section 4(1)(b)(xiv) )

Facilities available for obtaining information

Sl.No.

Facility availab= le

Nature of inform= ation available

Working hours

1

Information Coun= ter

All information&= #8217;s on ITDA, Matter.

First session-10= AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM

2

Website

N.I.C, Malkangiri

- do -

3

Library

--

--

4

Notice Board

All information&= #8217;s on ITDA, Matter

First session-10= AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM

 <= /span>

 <= /span>

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL – 16

Name designation and other particulars of Pub= lic Information Officers

(Section 4(1)(b)(xvi) )

List of Public Inf= ormation Officers

Sl

No.

Designation of the officer designated as P.I.O.

Postal address

Telephone No.

e-mail address

Demarcation of Area/ Activities , if more than one PIO is there

1

Sri Prafulla Kumar Senapaty Asst. Engineer, ITDA, Malkangi= ri

At/Post/Dist.

MALKANGIRI

Pin-764045

 

 

ITDA jurisdictio= n.

List of Asst. Public Information Officers

Sl.

No.

Designation of the officer

designated as Asst. P.I.O.

Postal address

Telephone

 No.

e-mail

address

1

Sri Balaji Sahu, H.M.O,

ITDA, Malkangiri=

AT- ITDA, <= /o:p>

Po/Dist- Malkang= iri

230245 (off.)

231105 (Res.)

..

First appellate authority with in the department

Sl.No.

Designation of the officer designated as first appellate authority<= /p>

Postal address

Telephone

No.

e-mail

address

Demarcation of Area/ Activities, if more than one appellate authority is there

1

Sri Chaturbhuja Mallick,OAS- I (S.B)

Project Administ= rator,

ITDA, Malkangiri=

PA, ITDA,

At/Po/Dist- Malk= angiri

230245(o)

230387(R)

 

ITDA, Jurisdicti= on.

 

MANUAL – 17

Other information as may be prescribed

(Section 4(1)(b)(xvii) )

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provide= d in the form of manual from time to time.

- Not applicable - <= /span>

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