RIGHT TO INFORMATION ACT OF OFFICE OF THE HORTICULTURIST, MALKANGIRI=

RIGHT TO INFORMATION ACT OF OFFICE OF THE = HORTICULTURIST, MALKANGIRI

= Manual –1

I. Aims & objectives of the organisation<= i>

District level Horticulture office was established during 1979 under the Project officer (Hort.) as D.D.O & Head of Office. Subsequently he D.D.O and Head of the office was declared as Horticulturist. Prior to that the Horticulture Deptt. was functioning under the administrat= ive control of Director of Agriculture & Food Production, Orissa, Bhubaneswar. There= after a separate Directorate of Horticulture was created and all the Horticulturist were working in the administrative control of Director of Horticulture, Ori= ssa, Bhubaneswar.

The Dept. of Horticulture was created with a view of independent development of Horticultural activities like plantation, vegeta= ble cultivation, Floriculture Development, better awareness on canning and preservation in the farmers field. Horticultural is only means of better in= come generation for rural poor farmer.

Objectives:-

(1).  &= nbsp;    Area expansion under fruits, vegetables species, root & tuber crops, floricu= lture, through supply of quality planting material at subsidized rates.=

(2).  &= nbsp;    Transfer of technology by way of massive training programmes, Exposure visits, field demonstrations.

(3).  &= nbsp;    Encouraging cultivation of off season vegetables on area specific basis.

(4).  &= nbsp;    Encouraging vegetables cultivation in the commands of lift irrigation points/ shallow/medium/Tube wells and Bore wells.

(5).  &= nbsp;    To increase agriculture incomes from their upland holdings by establishment of fruit orchards of small and marginal farmers and provide nutritional securi= ty.

II.         = Mission/Vision

The Mission/Vision of&nb= sp; this department is to reach with the villagers and to make themselves involved in Horticultural activities through motivation and extension of ne= ed base technologies for their sustainable development.

III.  &n= bsp;    Brief History and Back ground for its establishment

Prior to formation a separate Directorate of Horticulture= , it was working within the frame work of Agriculture Deptt. The field functionaries who were working given importance to Agril. Crops for which t= he Horticulture sector is neglected. Besides the states was insufficient in fr= uit and vegetable production. The Floriculture was in primitive stage. Hence the Govt. has been pleased to operate a separate Directorate of Horticulture for improvement in theses sectors.

IV.  &nb= sp;    Organisation Chart

        &= nbsp;           &nbs= p;   (i).        Commissioner-cum- Secretary, Agril. Deptt. Govt. of Orissa

   =             &nb= sp;            =         _________________________= _____

   =             &nb= sp;

      = ;            &n= bsp;        Director of        =             &nb= sp;                =      Directorate of

        =          Horti= culture        =             &nb= sp;            =         Agriculture



_________________________        &= nbsp;           &nbs= p;

Joint Director,        =    Joint Director,

of Hort. Level-I        of Hort. Level-II

        &= nbsp;   __________________________________________________= _____________________________

Dy. Directo= r of Horticulture

   &nbs= p;        _______________________= _________________________________________________________

&nb= sp;

1).        Planning Officer, Plant Protection Officer, Principal School of Horticulture, Khurda, Superin-

tendent, Botinical= Garden, Nandankanan.

           &nb= sp;            =         _________________________= ___________________

           &n= bsp;            Hrticulturist        &= nbsp;           &nbs= p;            &= nbsp;         A.H.O

V.            =         Horticulturist        &= nbsp;        --         = 01

           &n= bsp;            J.H.O.        &= nbsp;           &nbs= p;     --         = 05

           &n= bsp;            H.O..        &= nbsp;           &nbs= p;      --         = 01

           &n= bsp;            F.T.        &= nbsp;           &nbs= p;         --         = 06

           &n= bsp;            Grafter        &= nbsp;           &nbs= p;    --         = 09

           &n= bsp;            Gardener        &= nbsp;           &nbs= p; --         = 11

           &n= bsp;            Attendant        &= nbsp;            --         = 01

           &n= bsp;            Ministerial staff

           &n= bsp;            Jr. Accountant     &nb= sp;        --         = 01

           &n= bsp;            Driver        &= nbsp;           &nbs= p;      --         = 01

           &n= bsp;            Peon        &= nbsp;           &nbs= p;       --         = 02

           &n= bsp;            Choukidar        &= nbsp;           --=          = 01

VI.       Allocation of the business

Allotment of funds received under two broad Heads Plan and Non-plan schemes. The following are under Non-plan schemes, i.e.

        &= nbsp;    Non-plan Schemes

(i).     =    Demand No. 23-2401-Crop Husbandry (Non-plan)-001- Direction & Administration-0002920- Dist. Estt.

(ii).     = ;   Demand No. 23-2401-Crop Husbandry (Non-plan)-119- Hort. Veg. crops-0005200- F.D.

(iii).    &nbs= p; Demand No. 23-2401-Crop Husbandry (Non-plan)-108-Commercial crops-0006050-Hort. 0001600-Coconut.

(iv).     = ; Demand No. 23-2401-Crop Husbandry (Non-plan)-103-seeds-0006050-Hort. 0014450-Veget= able seed production.

(v).     = Demand No. 23-2401-Crop Husbandry (Non-plan)-103-0004560-Experimental Seed farm-0006050.

(vi).     = ; Demand No. 23-3451-SES-Non-plan- 090- Secretariat -0000450- Agril. Deptt. 4700050-Festival Advance.

     &nbs= p;       Plan Schemes

(i).     =    Demand No.23-2401- Crop Husbandry- State Plan- Dist. Sector -800-OC-0029410- Spl. Development for KBK Dist. (Hort.) 2000000. OC.

   = ;            &n= bsp;            = ;         During 2005-06, the National Horticulture Mission launched in 16 districts of Orissa where Malkangiri is one of them. But subsequently it extends to 3 more districts. Under N.H.M, the Horticulturis= t, Malkangiri is declared as the Branch Manager-II of Orissa Horticultural Development society (OHDS) and the Director of Horticulture is declared as Secretary, Orissa Horticulture Development Society. It is proposed to opera= te in the 10^th five year plan as well as in the 11^th five year plan, where 100% central assistance is to be provided in 10^{th
five year plan and 11^th five year plan. The funds will be provid=
ed
in the ratio of 85:15 as central to state share as per the guideline.<=
/o:p>}

VII.  &= nbsp;   Duties to be performed to achieve the Mission

   = ;            &n= bsp;            = ;         All the staff of the Horticulture Department is to work for the National Horticulture Mission in addition to their own duties as per the order of the Director of Horticulture, Orissa, Bhubaneswar. They are o work in a Mission mood for successful implementation the schemes.

VIII.  =    Details of the services rendered

   = ;            &n= bsp;            = ;         All the programmes of the N.H.M are to be achieved by the staff members of Horticulture Department starting from selection of beneficiary to execution= of the programme through effective monitoring, supervision and evaluation.

IX.  &n= bsp;     Citizen interaction

   = ;            &n= bsp;            = ;         The citizens and the executants are very much impressed in the different activi= ties of the Horticulture Department as it gives better remuneration and incomes.=

X.  &nb= sp;      Postal Address of the Main Office, attached/Sub-ordinate office/field units etc.

   = ;            &n= bsp;            = ;         (1).       Direc= tor of Horticulture, Orissa, Bhubanes= war

     &nbs= p;            &= nbsp;           &nbs= p;      Ekamarkanan, Nayapalli, Bhubaneswar-12.   = ;

     &nbs= p;            &= nbsp;           &nbs= p;      Phone N.0674-2551831

     &nbs= p;            &= nbsp;           &nbs= p;      Fax No. 0674-2551978

     &nbs= p;       (2).       Dy. Director of Horticulture, Koraput.

     &nbs= p;            &= nbsp;           &nbs= p;      Phone No. 06852-250886.

     &nbs= p;       (3).       Horti= culturist, Malkangiri.

     &nbs= p;            &= nbsp;           &nbs= p;      Phone No. 06861 – 230250.

     &nbs= p;       (4).       The J= HOs are working in the blocks

     &nbs= p;            &= nbsp;           &nbs= p;      as per their postings.

XI.     &= nbsp; Map of office location<= /p>

   = ;            &n= bsp;            = ;         The office of the Horticulturist, Malkangiri is located near block office, Malkangiri to North –West side very much nearer to DNK square, Malkangiri. The office is surrounded with barbed wire fencing with a Iron Gate for its demarcation.

XII.  &= nbsp;   Working Hours both for office & Public=

   = ;            &n= bsp;            = ;         The staff of Horticulturist, Malkangiri including Horticulturist is 24 hours Go= vt. servant but the office runs from 10 AM to 5 PM with Nigh= t watching provision to receive message in odd hours.

   = ;            &n= bsp;            = ;         For public they may contact in office hours for their better convenience and th= ey may also contact in odd hours as pper availability of staff members of Horticulture Deptt.

XIII.  =    Grievance redress mechanism

   = ;            &n= bsp;            = ;         After launching of Right Information Act, a District Asst. Public Information Off= icer and Dist. Public Information Officer is designated vide this office order N= o. 645 dt. 10.10.05 and the 1^st Appellate Authority is declared as = the Horticultist, Malkangiri in the same order. All the formalities are being observed as per the Act as amended time to time.

Manual – 2

POWERS AND DUTIES OF OFFIC= ERS AND EMPLOYEES

[Section-4 (1)(b)(ii)]=

POWERS AND DUTIES OF OFFIC= ERS AND STAFF

Sl

No

Designation of Post

Powers

Duties

attached

Admini-

strative.

Finan-

cial

Stat-

utory

Others

1

2

3

4

5

6

7

1.

Horticulturist

√

√

√

√

As per directives & instruction of Higher authorities as per Govt. guidelines, Extension, implementation, execution, supervision of schemes. Release advance for implementation of programmes. Works execution of schemes receive advance, public extension, works assig= ned by higher authorities as per Govt. guidelines.

2.

Jr.Horticulture

Officer(JHO)

-

-

√

√

3.

Horticulture

Overseer (HO)

-

-

√

√

4.

Field Technician (FT)

-

-

√

√

-do- with a condition to receive advance for better imple-mentation of AC progr= ammes in absence of JHO & HO.

5.

Grafters

-

-

√

√

-do-

6.

Gardeners

-

-

√

√

-do-

7.

Attendant

-

-

√

√

Garden maintenance. Assisting in QPM production &a= mp; different Govt. works assigned by higher authority.

8.

Jr.Accountant

(Sr.Clerk)

-

-

√

√

Custodian & Maint. of files, records, register= s, cash charge, Estt. Matters, Bills, report & returns, typing and other Govt. works as need and direction by the higher authorities.

9.

Jeep Driver

-

-

√

-

Due to the vacant of Jeep Driver, one gardener who= is having authorised Driving Licence is being engaged to drive the vehicle.<= /span>

10.

Peons

-

-

√

√

All the statutory duties as per the Govt. norms.

11.

Choukidar

-

-

√

√

Watching & all other as per Govt. norms.

Manual – 3

=

Procedur= e followed in decision making process

[ Section (i) (b) (iii) ) ]

=

The Horticulturist, Malkangiri declared as D.D.O. and Head of the office as per= the standing circular of the Govt. But when other than Horticulturist, Malkangi= ri will remain in charge of the Horticulturist, Malkangiri. The power of D.D.O. and Head of the office is to be declared by the Director of Horticulture, Orissa, Bhubaneswar.

The diff= erent categories of posts for functioning of office field works have been created= are as follows.

&nb= sp;

Sl

No

Name of t= he posts

Sanctione= d

posts

Remarks

OFFICE STAFF

1.

Horticulturist

01

DDO & Head of offic= e.

2.

Jr. Accountant

01

Establishment, Cash, Bi= lls, Report & returns etc.

3.

Peon

02

One for Treasury works = & the other for office works.

4.

Jeep Driver<= /p>

01

Post vacant.=

5.

Choukidar

01

Night watching.

FIELD STAFF

&nbs= p;

1.

Jr. Hort. Officer<= /o:p>

05

They are to work at Blo= ck level officer to implement, supervise & to guide the sub-ordinates in 7 blo= cks of this district.

2.

Horticulture Overseer

01

Post lying vacant.=

3.

Field Technician

06

They have to work in bl= ock level for implementing different programmes.

4.

Grafter

09

-do-=

5.

Gardener

11

-do-=

6.

Attendant

01

To look after the Trans= mit Nursery and office garden.

TOTAL:= -

39

Flow process chart for disposal of official letters

=

Sl

No

Activity<= o:p>

Level of = Action

Time fram= ed

1.

Information related to = cash and personal claims

Jr.Accountant in consul= tation and advise of D.D.O.

Within a week.

2.

Information related to = fields

Field functionaries are= to collect the information with the help of J.H.Os which jn turn will scruti= nize and submit to the office. There after, the office staff will compile and transmit the same to proper quarters.

15 days or as pper grav= ity & urgency of the information.

Manual – 4

=

Norms set f= or the discharge of functions.

( Section 4= (i) (b) (iv).

Implementation of different programmes=

1).   &= nbsp;    Selection of beneficiary:-<= /b>

As per the= target, one field staff and J.H.O. will select feasible beneficiary as per their ne= ed and land suitability through group discussion in the village and personal contact, as per the Govt. norms.

=

2).        As per the Govt. norms and guidelines, the beneficiaries are to be approved af= ter compilation by the Horticulturist.

=

3).        Receipt of Inputs from the Director of Horticulture, Orissa, = Bhubaneswar are as per his instruction = and issued to the J.H.Os for distribution.

=

4).        The J.H.O. with the help of field functionaries, distribute the inputs among the beneficia3ries and provide all technical know laws for execution in the fie= ld.

=

5).        The results of the programmes are to be collected by the field functionaries and documented properly.

=

6).        Different records and registers are maintained with the field functionaries and in the office as well.

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

= ;

Manual – 5

=

Rules, Regulations, instructions, Manuals = and records for discharging functions

Section 4(i), (b) (v)
=

Guard file:-        &= nbsp;        A guard file is maintained to preserve the important documents, instructions,=

Guidelines, operational gu= idelines of different programmes for effective implementation and future reference.

Circulars:-=         &= nbsp;         A file is maintained for presentation of different circulars communicated

   &nbs= p;            &= nbsp;           &nbs= p;       time to time for future guidance.

=

=

Manual – 6

A statement= of the categories of the documents t= hat are held by it for under its control

Section-4 (= 1) (b) (vi)

=

A statement of categories of documents held:-

Sl

No

Nature of= record

Details of information available

Units/ Se= ction where available

Relation = period where available

1

2

3

4

5

1.

Service Books/Rolls

Biodata and Service rec= ords of the employees

Establishment

So long his service in = the establish-ment

2.

Personal files

Service history and per= sonal correspondence

-do-=

-do-=

3.

Cash Books/Bill registe= r/ Contingent register/Book of drawal, Acquittance

Salary & personal c= laim schemes, Advance, GPF

Bills/ Cash.=

Permanent

STOCK & STORES

4.(a).

Stock consumable

Inputs, Forms and stati= onery

Stock in charge

Maintained in the offic= e.

Dead stock

Furniture, Almirah, Type machine, Iron chest etc.

-do-=

Permanent or till write= -off.

5.

Files

Schemes, cash reports, MPRs/QPRs etc. beneficiary lists etc.

J.H.O/Sr.Clerks

Maintained in the offic= e.

=

Sl No	Name and Designation	Pay Scale	Monthly remuneration	Deductions	Total dedu- ction	Net claim.
Pay	DA @ 64%	HRA @ 5%	OA	Total Gross salary	G.P.F subsc- ription	Fefund pf GPF Adv.	Enhan- nced DA @ 24%	LIC	HBA	Motor cycle	H.R	F.A	P.T.
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19
1.	N.K.Taud,Hort.	Rs.6500- 200— 10,500/-	8700	5568	435	-	14703	3000	-	2100	-	5000	-	-	-	100	10101	4602
2.	G.D.Jal, JHO	Rs.5500- 175- 9000/-	7075	4528	-	-	11603	800	-	1627	-	-	-	140	-	100	2667	8936
3.	G.C.Pallai,JHO	-do-	7250	4640	363	-	12253	2000	-	1668	14	833 (53/60)	500 (53/60)	-	-	100	5115	7138
4.	N.Mohan Rao, &nbs= p; Jr.Acct.	Rs.4000- 100- 6000/-	5000	3200	-	-	8200	500	4400	1150	-	-	-	140	-	75	6265	1935
5.	R.K.Nayak,F.T	Rs.3200- 85 – 4990/-	3965	2538	198	-	6701	400	2700	912	199	-	-	-	-	50	4261	2440
6.	A.Senapati, “	-do-	3965	2538	198	-	6701	400	1300	912	-	-	-	-	-	50	2662	4039
7.	P.K.R.Dora, “	-do-	3965	2538	198	-	6701	400	1000	912	44	-	-	-	100	50	2506	4195
8.	N.N.Mohanty, &nbs= p; Grafter	Rs.3050- 75-3950 -80-4590	3800	2432	190	32	6454	500	2000	874	-	-	-	-	-	50	3424	3030
9.	C.M.Bindhani, &nbs= p; Grafter	-do-	3500	2240	175	-	5915	350	3600	805	151	-	-	-	100	30	5036	879
10.	N.N.Digal, “	-do-	3500	2240	175	-	5915	350	2200	805	220	-	-	-	-	30	3605	2310
11.	M.Senapati, “	-do-	3050	1952	153	-	5155	310	1920	702	235	-	-	-	-	30	3197	1958
12.	G.P.Madala, “	-do-	3050	1952	153	-	5155	310	1530	702	-	-	-	-	-	-	2542	2422
13.	Smt.L.L.Behera &nbs= p; Gardener	Rs.2610-60-3150- 65-3450	3150	2016	158	-	5324	320	-	725	107	-	-	-	-	30	1182	4142
14.	G.R.Mali	-do-	3410	2182	171	-	5763	350	2400	784	-	-	-	-	100	30	3664	2099
15.	S.K.Baral, “	-do-	3150	2016	158	-	5324	350	1550	725	-	-	-	-	100	30	2755	2569
16.	Mana Pujari,”	-do-	3150	2016	158	-	5324	350	1050	725	293	-	-	-	-	30	2448	2876
17.	J.Khillo, &n= bsp; =	-do-	3150	2016	158	-	5324	400	550	725	571	-	-	-	100	30	2376	2948
18.	S.K.Pradhan,”	-do-	3090	1978	155	-	5223	310	-	711	380	-	-	-	-	30	1431	3792
19.	B.D.Naik,Peon	-do-	3090	1978	155	-	5223	310	2050	711	-	-	-	-	100	30	3201	2022
20.	G.C.Jena, “	-do-	3150	2016	-	-	5166	400	2600	725	-	-	-	70	-	30	3825	1341
21.	P.Pati, “	= Rs.2550-= = 55-2660-= = 60-3200	3080	1971	-	-	5051	310	1955	708	456	-	-	-	100	30	3459	1592
22.	R.Ch.Sisa, “	-do-	3150	2016	158	-	5324	320	1600	725	-	-	-	-	100	30	2775	2549

Major Head.	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expendi- ture for last year
1	2	3	4	5	6
23-2401-Crop.Husbandry- Nonplan- 001-Direction & Admn. 002920 – Dist. Estt. 0006050.	Pay	902457	902457	-	993866
Sl No	Name of Post.	Sanctioned= strength	In posi-tion	Vacant	D.A	550499	561378	43255	628180
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.	Hort. J.H.O. F.T Grafter Gardener Jr.Acct. Driver Peon Watcher Attendant	1 5 4 9 4 1 1 2 1 1	1 2 2 5 1 1 - 2 1 1	- 3 2 4 3 -

Sl No	Designation of Post	Powers	Duties attached
Admini- strative.	Finan- cial	Stat- utory	Others
1	2	3	4	5	6	7
1.	Horticulturist	√	√	√	√	As per directives & instruction of Higher authorities as per Govt. guidelines, Extension, implementation, execution, supervision of schemes. Release advance for implementation of programmes. Works execution of schemes receive advance, public extension, works assig= ned by higher authorities as per Govt. guidelines.
2.	Jr.Horticulture Officer(JHO)	-	-	√	√
3.	Horticulture Overseer (HO)	-	-	√	√
4.	Field Technician (FT)	-	-	√	√	-do- with a condition to receive advance for better imple-mentation of AC progr= ammes in absence of JHO & HO.
5.	Grafters	-	-	√	√	-do-
6.	Gardeners	-	-	√	√	-do-
7.	Attendant	-	-	√	√	Garden maintenance. Assisting in QPM production &a= mp; different Govt. works assigned by higher authority.
8.	Jr.Accountant (Sr.Clerk)	-	-	√	√	Custodian & Maint. of files, records, register= s, cash charge, Estt. Matters, Bills, report & returns, typing and other Govt. works as need and direction by the higher authorities.
9.	Jeep Driver	-	-	√	-	Due to the vacant of Jeep Driver, one gardener who= is having authorised Driving Licence is being engaged to drive the vehicle.<= /span>
10.	Peons	-	-	√	√	All the statutory duties as per the Govt. norms.
11.	Choukidar	-	-	√	√	Watching & all other as per Govt. norms.

Sl No	Name of t= he posts	Sanctione= d posts	Remarks
OFFICE STAFF
1.	Horticulturist	01	DDO & Head of offic= e.
2.	Jr. Accountant	01	Establishment, Cash, Bi= lls, Report & returns etc.
3.	Peon	02	One for Treasury works = & the other for office works.
4.	Jeep Driver<= /p>	01	Post vacant.=
5.	Choukidar	01	Night watching.
FIELD STAFF	&nbs= p;
1.	Jr. Hort. Officer<= /o:p>	05	They are to work at Blo= ck level officer to implement, supervise & to guide the sub-ordinates in 7 blo= cks of this district.
2.	Horticulture Overseer	01	Post lying vacant.=
3.	Field Technician	06	They have to work in bl= ock level for implementing different programmes.
4.	Grafter	09	-do-=
5.	Gardener	11	-do-=
6.	Attendant	01	To look after the Trans= mit Nursery and office garden.
TOTAL:= -	39

Sl No	Nature of= record	Details of information available	Units/ Se= ction where available	Relation = period where available
1	2	3	4	5
1.	Service Books/Rolls	Biodata and Service rec= ords of the employees	Establishment	So long his service in = the establish-ment
2.	Personal files	Service history and per= sonal correspondence	-do-=	-do-=
3.	Cash Books/Bill registe= r/ Contingent register/Book of drawal, Acquittance	Salary & personal c= laim schemes, Advance, GPF	Bills/ Cash.=	Permanent
STOCK & STORES
4.(a).	Stock consumable	Inputs, Forms and stati= onery	Stock in charge	Maintained in the offic= e.
	Dead stock	Furniture, Almirah, Type machine, Iron chest etc.	-do-=	Permanent or till write= -off.
5.	Files	Schemes, cash reports, MPRs/QPRs etc. beneficiary lists etc.	J.H.O/Sr.Clerks	Maintained in the offic= e.