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Manual -1

Particulars of organization, = functions and=20 duties

[Section 4(1) (b)=20 (i)]

 

1.=20 Aims sand objects of the organization-           &nbs= p;            = ; =20 Public Distribution System

2.=20 Mission/Vision           &nbs= p;            = ;            =             &= nbsp;           &n= bsp;    =20 Interest of benefit to poor people

3.=20 Brief history and background for its establishment-      Public=20 Distribution System

4.=20 Organization Charts           &nbs= p;            = ;            =             &= nbsp;       =20 Public Distribution System Mobilization

5.=20 Allocation of business           &nbs= p;            = ;            =             &= nbsp;    =20

6.=20 Duties to be performed to achieve the mission           &nbs= p;           =20 To achieve the monthly target            &nbs= p;        =20

7.=20 Details of services rendered           &nbs= p;            = ;            =       =20 Good

8.=20 Citizens interaction           &nbs= p;            = ;            =             &= nbsp;           &n= bsp;         =20 Satisfaction

9.=20 Postal address of the main office attached/subordinate office/held units = etc.=20 Malkangiri Dist Head quarter

10. Map of office location           &nbs= p;            = ;    =20 Installed

11. Working hours both for office and = public 10 AM to=20 5 PM

12. Public interaction, if any           &nbs= p;            = ;            = =20 Being settled/disposed in time without = any=20 dislocation.

13. Gnevance = redress mechanism.

 

 

 

Manual 2

Powers and duties of officers and = employees

[Section 4(1) (b)=20 (ii)]

 

Powers and duties of officers and = staff

 

S.No

Designation of=20 Post

           &n= bsp;           &nb= sp;      =20 Powers

Duties=20 attached

 

 

Administration

Financial=20

Statutory

Others=20

 

1

CSO(1)

 

 

 

 

100%Field = supervision=20 enter PDS depends upon the pursuance of = CSO

2

ACSO(3)

 

 

 

 

Statutory = powers to=20 deal with PDS/enforcement

3

MII(1)

 

 

 

 

Collection = of market=20 price

4

Inspector = of=20 supplies

 

 

 

 

To achieve = 100%=20 distribution of PDS of Blocks/miscellaneous =

5

Marketing=20 Inspector

 

 

 

 

do

 

Note: = Substantive powers and=20 duties for each position may be defined.

 

 

 

 

Manual 3

Procedure followed in = decision-making=20 process

[Section 4(1) (b)=20 (iii)]

The procedure = can be=20 described both in narrative form and through flow process Chat. In = narrative=20 from the stages through which a proposal passes, the levels at which it = gets=20 examined and the final authority to which it has to go for approval may = be=20 explained.

 

           =20 The Flow Process Charts can give a comprehensive process as may = be seen=20 from the following illustration of preparing a food = card.

 

Flow=20 Process Chart for issue of Food Card

 

S.no

Activity

Level of = action

Time = frame

1

To receive = application=20 and put a diary number

Smt.Rame Madkami(junior=20 Clerk)/ Sri R.N.Patra (I/c Head = clerk)

Same=20 day

2

To mark = application to=20 concerned Inspector

Sri R.N.Patra

Do

3

To visit = premises of=20 applicant and verify the facts

Inspector

2-3 days=20

4

To prepare = report and=20 submit to FSO

Do

Same=20 day

5

To = approve/reject=20 application

FSO

1=20 day

6

To prepare = food card=20 if approved and submit to FSO

Counter=20 Clerk

Same=20 day

7

To sign = and return=20 Card

FSO

Same=20 day

8

To deliver = card to=20 applicant

I/c Head=20 Clerk

Same=20 day

 

Such charts may = be prepared=20 for major functions.

 

 

 

 

Manual 4

Norms set for the discharge of=20 functions

[Section 4(1) (b)=20 (iv)]

 

Details of norms and standards set out can = be given=20 in respect of various activities .Some of the norms are=20 indicated below as an illustration.

 

Illustration

 

S.No

Activity

Time=20 frame/Norm

Remarks=20

 

Diary of=20 letter

3 minutes = per=20 letter

 

 

Dispatch = of=20 letter

5 minutes = per=20 letter

Registered = dak including entry in messenger=20 book.

 

Typing=20 job

30 pages = per=20 day

 

 

Preparation of food=20 card

50 food = cards per=20 day

Including = entry in=20 food card register.

1

Diary of = letter=20

3=20 minutes

 

2

Despatch letter

5=20 minutes

 

3

Typing=20 job

30 pages = per=20 day

 

4

Preparation of food=20 card

50 food = cards per=20 day

Inspector = of=20 Supplies/Marketing Inspector/ACSO to guide/CSO over all=20 supervision

 

 

 

Manual = 5

 

Rules, = regulations,=20 instructions, manuals and records for discharging = functions

[Section 4(1)(b)(v)]

 

Prepare a list of rules, regulations, = instructions,=20 manual and records for discharging.

 

Functions available with the public = authority for the=20 smooth discharge of its function.

 

List of=20 regulations, instructions, manuals and records

 

S.No

Name of = the act,rules,regulations = etc

Brief gist = of the=20 contents

Reference = No if=20 any

Price in = case of=20 Priced Publications

1

Essential = commodity=20 Act/ PDS Act 2002

Entire = Govt instruction/ Court Rules/ amendments = etc time to=20 time

 

FS and CW = Deptt Orissa, = Bhubaneswar

 

 

 

 

Manual = 6

A = statement of the=20 categories of documents that are held by it for under its=20 control

[Section 4(1)(b)(vi)]

 

Details of the records available may be = made in a=20 statement form, wing wise, unit wise branch wise and it may be for tebulated,indexed and cataloged .(An illustrative = list is=20 given below)

 

A=20 statement of the categories of documents held

 

S.No

Nature of=20 Records

Details of = information=20 available

Unit/Section where=20 available

Retention = period.=20 Where available

1

Official=20 Records

Any = information=20 relating to PDS/personal of employees

Available = in=20 office

Time = period to which=20 all are bound to = adhere

 

 

 

 

Manual 7

 

Particulars of any arrangement = that exists=20 for consultation with or representation by the members of the public of = the=20 public in relation to the formulation of its policy of=20 implementation.

[Section 4(1)(b)(vii)]

 

Details of=20 consultative committees and other bodies with which consultations are=20 held.

 

S.No

Name of address of the consultative=20 Committees/bodies

Constitution of the=20 Committee/body

Role and=20 responsibility

Frequency of=20 meetings

1

Committee=20 formed

Block = level/NAC=20 level

To adhere = the decision=20 of the committee time to time

Are being = conducted=20 time to time as per Govt.instructi

on

 

           =20 Other procedures adopted for formal and informal consultations = with the=20 public may also be indicated such as Bhagidari, Jan=20 Sunvi, interaction with resident welfare = associations,=20 etc.

 

Other details whether the meetings are open = to=20 public, minutes are accessible to public etc may also be=20 indicated.

 

Manual 8

 

A statement of boards, council, = committees=20 and other bodies constituted

 

[Section 4(1)(b)(viii)]

List of = boards,=20 councils, committees etc.

 

S.No

Name and = address of=20 the body

Main functions of the = body

Constitution of the=20 body

Date of=20 constitution

1

2

3

4

5

 

 

To achieve = 100% target=20 of PDS =20

To safe = guard interest=20 of public

 

 

Date up to = which vaid

Whether = meetings open=20 to public

Whether = minutes=20 accessible to public

Frequency = of=20 meetings

Remarks

6

7

8

9

 

Quarterly/half yearly=20 Annual

Yes

Yes

As = admissible=20

 

 

Please attach = copies of=20 detailed notification/Orders for their=20 constitutions.

 

 

Manual 9

Directory of officers and=20 employees

[Section 4(1)(b)(ix)]

Directory

 

S.No

Name and=20 designation

Office = phone=20 No

E mail=20 address

1

Sri Mayadhar Paida = CSO=20 Malkangiri

230358

C.S.O=20 ,Malkangiri

2

Sri. N.pattnaik.ACSO

Do

 

3

Sri V.S. = Rao

Do

 

4

Sri R.N = Nayak

 

ACSO Balimela

5

Sri S.Hota M.I

 

BDO Kourkonda

6

Sri T.Sahu M.I

 

BDO Khairpur/K.Guma

7

Sri N.K = Bagh M.I

 

CSO,=20 Malkangiri

8

Sri S.K = Mandal I/S

 

CSO,Malkangiri

9

Sri B.C = BachharM.I

 

BDO,Mathili

10=20

Sri N.L = Rao M.I

 

BDO,Kalimela Padia

 

 

Manual 10

The monthly remuneration received = by each=20 of the officers and employees, including the system of compensation as = provided=20 in the regulations

[Section 4(1)(b)(x)]

 

S.No

Name and=20 designation

Pay = scale/Monthly=20 remuneration

Monthly=20 Gross

1

Sri Mayadhar Paida = CSO=20 Malkangiri

Pay 6500 = to=20 10,500

11491.00

2

Sri. N.pattnaik.ACSO

5500 to=20 9500

9295.00

3

Sri V.S.=20 Rio

Do

11029.00

4

Sri R.N = Naik

Do

11603.00

5

Sri S.Hota M.I

4750/-

9935.00

6

Sri T.SahuM.I

Do

9892.00

7

Sri N.K = Bagh M.I

Do

10640.00

8

Sri S.K = Mandal I/S

Do

8028.00

9

Sri B.C = BachharM.I

Do

9935.00

10=20

Sri N.L = Rao M.I

Do

9320.00

 

Manual 11

The budget allocated to each=20 agency

[Section 4(1)(b)(xi)]

Non-Plan = budget

 

Major=20 head

Activities = to be=20 performed

Sanctioned = budget

Budget=20 estimate

Revised=20 estimate

Expenditure for the=20 last year

9.2408

PDS

Sanctioned

Submitted = in time and=20 approved

 

 

9.3456

Enforcement=20

 

 

 

 

Plan budget

 

Name of = the plan=20 scheme

Activities = to be under=20 taken

Date of=20 commencement

Expected = date for=20 completion

Amount=20 sanctioned

Amount=20 disbursed/spent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NIL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Manual 12

The manner of execution of = subsidy=20 program

[Section 4(1)(b)(xii)]

 

List of institutions given=20 subsidy

S.No

Name and = address of=20 the institution

Purpose = for which=20 subsidy provided

No of = beneficiaries=20

Amount of=20 subsidy

Previous = years=20 utilization progress

Previous = years=20 achievements

 

 

 

 

 

 

 

 

 

 

NIL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

S.No

Name and = address of=20 beneficiary

Purpose = for which=20 subsidy provided

Amount of = subsidy=20

Scheme and = Criterion=20 for selection

No of time = sybsidy given in past with=20 purpose

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Details of = scheme under=20 which subsidies are granted should be given

 

N.B: PDS is a = scheme where=20 Govt is giving subsidy to the beneficiary=20

 

 

Manual 13

Particulars of recipients of = concessions,=20 permits of authorizations granted

[Section 4(1)(b)(xiii)]

List of = beneficiaries=20

 

S.No

Name and = address of=20 the beneficiary

Nature of=20 concession/permit/ authorization = provided

Purpose = for which=20 granted

Scheme and = Criterion=20 for selection

No of = times similar=20 concession given in past with = purpose

 

 

 

 

 

 

 

 

As per = item No=20 12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note: Creation of database and its hosting = on website=20 should be done on priority basis for activities like issue of permits, = issue of=20 authotizations, grant of concessions, = licenses=20 etc.

 

N.B : (1) Kirosine whole=20 sealer/sub whole sealer/retailers are being appointed by Govt/Collector/Sub Collector on payment of = prescribed=20 license fees under head of account 1456(CS)

 

(2) Rice- Private storage agents are being=20 appointment by Govt/OSCSC Ltd and also being = managed=20 by departmentally

 

 

Manual-14

Information available in an = electronic form=20

[Section 4(1)(b)(xiv)]

 

Details of = information

 

S.No

Activities = for which=20 electronic data available

Nature of = information=20 available

Can it be = shared with=20 public

Is it = available on=20 website or is being used as back end date = base

1

PDS = Information of=20 Dist Malkangiri

PDS = Information of=20 Dist Malkangiri

Yes

Yes

 

 

And = personal bio date=20 of employees

 

 

 

 

Manual 15

Particulars of facilities = available to=20 citizens for obtaining information.

[Section 4(1)(b)(xv)]

Facilities available for = obtaining=20 information

 

S.No

Facility=20 available

Nature of = Information=20 available

Working=20 hours

1

Information=20 Counter

All = information=20 relating to=20 PDS/Enforcement/Establishment/Licenses

10 AM to 5 = PM

2

Website

 

 

3

Library

 

 

4

Notice=20 board

 

 

 

 

 

Manual 16

Name designation and other = particulars of=20 public Information Officers

[Section 4(1)(b)(xvi)]

List of Public Information = Officers=20

 

S.No

Designation of the=20 officer designated as PIO

Postal=20 address

Telephone=20 No.

e-mail=20 address

Demarcation of Area/=20 Activities, If more than one PIO is = there

1

ACSO=20 (Headquarter)

CSO=20 ,Malkangiri

230358

 

Malkangiri = District/Malkangiri Sub Division confines to 7 Blocks and 2=20 NAC

2

ACSO = (Sadar)

Sub Collector,Malkangiri

 

 

 

3

7 Block = development=20 Officer

Their = Block head quartrer

 

 

 

4

EO NAC,Malkangiri

Malkangiri

 

 

 

5

NAC ,Balimela

Balimela

 

 

 

 

List of Assistant Public = Information=20 Officers

 

S. No.

Designation of the officer designated = as=20 Assistant PIO

Postal = Address

Telephone = No.

E-Mail = Address

1

Inspector = of Supplies=20

CSO Office = Malkangiri

230358

 

2

Marketing = Inspector=20

Confined = to their=20 Blocks

 

 

First appellate authority with in the=20 department

 

S. No.

Designation of the officer designated = as first=20 appellate authority

Postal = Address

Telephone = No.

E-Mail = Address

Demarcation of Area/ Activities, if = more than=20 one appellate authority is there

1

CSO,=20 Malkangiri

CSO,=20 Malkangiri

230358

 

Entire = Malkangiri=20 District

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Manual- 17

Other information as may be=20 prescribed

[Section 4(1) (b)=20 (xvii)]

 

All other information as may be prescribed = shall be=20 collated tabulated compiled, collected and provided in the form of = manual from=20 time to time.