MANUAL – 1<= /o:p>

Particulars of organization, functions and duties

(Section 4(1)(b)(i))=

1= . Aims and objecti= ves of the organization: -

This is a section of Collectorate. The section is to assist the Colle= ctor & District Magistrate, Malkangiri to monitor different Grampanchayat laws in the District through the Addl.District Magistrate.

<= /o:p>

2= . Mission/Vision: -

To monitor implementation of Grampanchayat Laws and issue instructions to the Implementing authority to reach the Grampanchayat administration to foot step of the gene= ral public.

3= . Brief history and background for its establishment:-

To ensure proper functioning of Grampanchayats= , dispose of cases as per law.

Organization Charts:-

= &nb= sp; = Collector

<= /p>

Addl. Dist. Magistrate

<= /p>

District Panchayat Officer.

4= . Allocation of business:-

a) Officers 1) Sri Sakila= Charan Baskey. District Panchayat Officer.

&nbs= p; b) Office staff

Sl.No= . Name of the Dealing Assis= tant

1= . = &nb= sp; = &nb= sp; Smt.Binapani Borai, Sr. Clerk.

2= . = &nb= sp; = &nb= sp; Sri Jogadish Kartami, J= r. Clerk.

3= . = &nb= sp; = &nb= sp; Sri Deba Podiami, Jr. C= lerk.

4= . = &nb= sp; = &nb= sp; Sri.Monoranjan Raot Ray,Jr.Steno.(Depute= d to Sub-Collector,Office,Malkangiri.

5= . = &nb= sp; = &nb= sp; Sri.SukabevPonda,Peon

6= . = &nb= sp; = &nb= sp; Sri.Podlam Jani, Peon.

5= . Duties to be per= formed to achieve the mission: -

To dispose off developmental works, safeguard Govt. records etc.

6= . Details of servi= ces rendered: -

1= . Construction, maintenance and repair assets through Grampanchayats with works grant.

7= . Citizens interac= tion: -

The people in= the area are given awareness of about the developmental works and to avail the facilities/services through the institution/Grampancha= yats at any time.

8= . Postal address o= f the main office, attached/subordinate office/field units etc.:

MAIN OFFICE

Collectorate, Malkangiri

At/Post/Dist. Malkangiri

Pin-764048.

SUBORDINATE OFFICE=

P.D.= , DRDA, Malkangiri.

At/P= ost – Malkangiri

Dist= – Malkangiri

Pin- 764045

Block Development Officer, Malk= angiri.

At/P= ost- Malkangiri.

Dist- Malkangiri.

Block Development Officer,Kalimela

At/P= ost- Kalimela.

Dist- Malkangiri.

Block Development Officer, Podia.

At/P= ost- Podia.

Dist- Malkangiri.

Block Development Officer, Korukonda

At/P= ost- Korukonda.

Dist- Malkangiri.

Block Development Officer, K.Gumma

At/P= ost- Kudumulugumma.

Dist- Malkangiri.

BlockDevelopmentOfficer,Khoirput

At/P= ost- Khairaput.

Dist- Malkangiri.

Block Development Officer, Mathili

At/P= ost- Mathili.

Dist- Malkangiri.

&nbs= p; 10. Map of office location: - Not required.

11. Working hours both for office and publ= ic: -

&nbs= p; Office hour: - First Session: 10.00 AM to 1.30 P.M.

&nbs= p; &= nbsp; Second Session: 2.00 P.M. to= 5.00 P.M.

12. Public interaction, if any: -

The public is at liberty to get the information on Grampanchayat works matters at any time.

13. Grievance redress mechanism= : -

&= nbsp; All the grievance petitions on Grampanchayat works are disposed off in time as per law and rules a= nd given redressal as per law and also a grievance= day fixed on every Saturday.

MANUAL – 2=

Powers and dutie= s of officers and employees

(Section 4(1)(b)(ii))

= Power and duties of officers and staff

Sl.No.	Designation of= post	Power	Duties Attached<= /o:p>
Administrative=	Financial=	Statutory=	Others
1	District Panchayat Officer	Over -all admn. power	No<= /span>	No<= /span>	No<= /span>	Supervision of= work of the section.
2	Head Clerk	Management &am= p; Supervision of office.	No<= /span>	No<= /span>	No =	Office managem= ent.
3	Jr.Steno	No<= /span>	No<= /span>	No<= /span>	No<= /span>	Steno graphy
4	Senior Clerk	No<= /span>	No<= /span>	No<= /span>	As assigned by OIC.	Particulars se= ction as assigned by the Officer-in-Charge.
5	Junior Clerk	No<= /span>	No<= /span>	No<= /span>	-do-	Particulars se= ction as assigned by the Officer-in-Charge.
6	Office Peon	No<= /span>	No<= /span>	No<= /span>	No<= /span>	Assist in Offi= ce work.

MANUAL – 3=

Procedure follow= ed in decision-making process

(Section 4(1)(b)(iii))

&nbs= p; &= nbsp; The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the le= vels at which it gets examined and the final authority to which it has to go for approval may be explained.

&nbs= p; &= nbsp; The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Flow process Cha= rt for issue of Food Card

Sl.No.	Activity<= /o:p>	Level of actio= n	Time frame
1	To receive application and put a diary number	Counter Clerk<= o:p>	Same day<= /o:p>
2	To mark application to concerned Inspector	-Do-	-Do-
3	To visit premises of applicant and verify the facts	Inspector=	2-3 days<= /o:p>
4	To prepare report and submit to FSO	-Do-	-Do-
5	To approve/reject application	FSO=	1 day
6	To prepare food card if approved and submit to FSO	Counter Clerk<= o:p>	Same day<= /o:p>
7	To sign and return card	FSO=	Same day<= /o:p>
8	To deliver card to applicant	Counter Clerk<= o:p>	Same day<= /o:p>

Such charts may be prepared for major functions.

MANUAL – 4=

Norms set for the discharge of functions

(Section 4(1) (b= ) (IV))

Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an illustration.

Illustration<= /h1>

Sl.No.

Activity<= /o:p>

Time frame/Nor= m

Remarks

1

Diary of letter

3 minutes per letter

2

Despatch of letter

5 minutes per letter

3

Typing job

30 pages per day

4

Preparation of food card

50 food cards per day

Including entr= y in food card register

MANUAL – 5=

Rules, regulatio= ns, instructions, manuals and records for discharging functions

(Section 4(1)(b)(v))

Prepare a list of rules, regulations, instructions, manuals and records for discharging funct= ions available with the public authority for the smooth discharge of its functio= ns.

List of regulations, instructions, manuals and records

Sl.No

Name of the act, rules, regulations etc.

Brief gist of the contents

Reference No if any

Price in case = of priced publications

1

2

3

1

Orissa Gram Pancha= yat act 1964

158 Acts

MANUAL – 6=

A statement the categories of documents that are held by it for under its control

(Section 4(1)(b)(vi))

Details of the records available may be ma= de in a statement form, wing wise unit wise branch wise and it may be got tabulated, indexed and catalogued (An illustrative list is given below).

= ; A statement of the categories of documents held

Sl.No.

Nature of Reco= rd

Details of information available

Unit/section w= here available

Retention peri= od where available

Final orders of all Grampanchayat appeal cases pres= ided by Collector and Addl. District Magistrate.

Grampanchayat Section.=

Nizarat Section.

(Record Room)

Nizarat Section.

(Record Room)

MANUAL – 7=

Particulars of a= ny arrangement that exists for consultation with or

Representation b= y the members of the public in relation to the

Formulation of i= ts policy of implementation

(Section 4(1)(b)(vii))

Details of consultative committees and other bodies with which

Consultations ar= e held

Sl.No.	Name and addre= ss of the consultative committees/bodies	Constitution o= f the committee/body	Roles and responsibility	Frequency of meetings
1	No<= /span>

&nbs= p;

Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations etc.

Other details whether = the meetings are open to public, minutes are accessible to public etc.may also be indicated.

MANUAL – 8

A statement of boar= ds, council, committees and other bodies constituted

(Section 4(1)(b)(viii))

List of boards, councils, committees etc.

Sl.

No.=

Name and addre= ss of the body

Main functions of = the body

Constitution o= f the body

Date of consti= tution

No =

boards<= /span>, councils, committees constituted.

&n= bsp; = ;

Date up to whi= ch valid	Whether meetin= gs open to public	Whether minutes accessible to public	Frequency of meetings	Remarks
6	7 &nbs= p;	8	&nbs= p; 9	&nbs= p; 10

Please attach copies of detailed notification/orders for their constitutions.=

MANUAL – 9

Directory of Off= icers and employees

(Section 4(1)(b)(ix))

List of beneficiaries

Sl.No.

Name and addre= ss of the beneficiary

Nature of concession/permit/

Authorization provided

Purpose for wh= ich granted

Scheme and Cri= terion for selection

No. of times s= imilar concession given in past with purpose

NIL=

Note:- Creation of database and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant = of concessions licenses etc.

MANUAL – 1= 4

Information available in an electronic= form

(Section 4(1) (b= ) (xiv))

Details of information

Sl.No.	Activities for= which electronic data available	Nature of information available	Can it be shar= ed with public?	It is availabl= e on website or is being used as back end data base
1	2	3	4	5
1	No<= /span>	No<= /span>	No<= /span>	No<= /span>

MANUAL – 1= 5

Particulars of facilities available to citizens for obtaining information

(Section 4(1) (b= ) (xiv))

Facilities available for obtaining information

Sl.No.	Facility avail= able	Nature of information available	Working hours<= o:p>
1	Notice Board	All information’s on Gram Panc= hayat matter.	First session-10 AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM excluding Government holidays

MANUAL – 1= 6

Name designation= and other particulars of Public Information Officers

(Section 4(1) (b= ) (xvi))

List of Public Information Officers

Sl. No.

Designation of= the officer designated as P.I.O.

Postal address=

Telephone No.<= o:p>

e-mail address=

Demarcation of= Area/

Activities, if= more than one PIO is there

Officer-in-Charge,

G & M Section, Collectorate, Malkangiri.

Officer-in-Charge,

G & M Section, Collectorate, Malkangiri.

--<= /span>

List of Asst. Public Information Officers

SlNo

Designation of the officer designated as Asst. P.I.O.

Postal address

Telephone No.

e-mail address

Officer-in-Charge,

Development, Collectorate, Malkangiri.

Officer-in-Charge,

Development, Collectorate, Malkangiri.

--<= /span>

First appellate authority with in the department

Sl.No.	Designation of= the officer designated as first appellate authority	Postal address=	Telephone No.<= o:p>	e-mail address=	Demarcation of Area/Activities if more than one appellate authority is there<= /span>
1	Addl. District Magistrate, Malkangiri.	Addl. District Magistrate, At/Po/Dt-Malkangiri.	06861-230388	--<= /span>	--<= /span>

MANUAL – 1= 7

Other informatio= n as may be prescribed

(Section 4(1)(b)(xvii))

All other information as may be prescribed= for dissemination shall be collated, tabulated, compiled, collected and provide= d in the form of manual from time to time.

----As per rule-= --

Sl.No.	Name and Desig= nation	Pay scale/Mont= hly remuneration
1	2	3
1.<= /span>	Sri Sakila Charan Baskey, District Panchayat Officer, Collectorate, Malkangiri.=	Rs.6,500/- to Rs.10,500/-
2.<= /span>	Smt.Binapani Borai, Sr. Clerk.	Rs.4,000/- to Rs.6000/-
3	Sri. Monoranjan Raot <= span class=3DSpellE>Ray,Jr.Steno.=	Rs.4,000/- to Rs.6000/-
4.<= /span>	Sri Jogadish= Kartami, Jr. Clerk.	Rs.3,050/- to 5,590/-
5.<= /span>	Sri Deba Podiami, Jr. Clerk.	Rs.3,050/- to 5,590/-
6.<= /span>	Sri.SukabevPon= da,Peon	Rs.2,550/- to Rs.3,200/-
7.<= /span>	Sri.Podlam Jani, Peon.	Rs.2,550/- to Rs.3,200/-

Major head	Activities to = be performed	Sanctioned bud= get	Budget estimat= e	Revised estima= te	Expenditure fo= r the last year
1	2	3	4	5	6
Nil=

Name of the plan scheme	Activities to be under taken	Date of commencement	Expected date for completion	Amount sanctioned	Amount disbursed/spent
…..N I L …..

Sl.No.	Name and addre= ss of the institution	Purpose for wh= ich subsidy provided	No. of benefic= iaries	Amount of subs= idy	Previous years utilization progress	Previous years achievements
No subsidy sch= eme.

Sl.No.	Name and addre= ss of the beneficiary	Purpose for wh= ich subsidy provided	Amount of subs= idy	Scheme and Cri= terion for selection	No. of time su= bsidy given in past with purpose
1	2	3	4	5	6
No subsidy sch= eme.

Sl.No.	Activity<= /o:p>	Time frame/Nor= m	Remarks
1	Diary of letter	3 minutes per letter
2	Despatch of letter	5 minutes per letter
3	Typing job	30 pages per day
4	Preparation of food card	50 food cards per day	Including entr= y in food card register

Sl.No	Name of the act, rules, regulations etc.	Brief gist of the contents	Reference No if any	Price in case = of priced publications
1	2	3
1	Orissa Gram Pancha= yat act 1964	158 Acts