| Manual-1 | Manual-2 | Manual-3 | Manual-4 | Manual-5 | Manual-6 | Maual-7 | Manual-8 | Manual-9 | Manual-10 | Manual-11 | Manual-12 | Manual-13 | Manual-14 | Manual-15 | Manual-16 | Manual-17 |
| Manual 1 | ||
| Particulars of organization, functions and duties | ||
| [Section 4(1)(b)(i)] | ||
| 1 | Aims and objectives of= the organization | : To construct new L.I= .points for benefit of the cultivators. |
| 2 | Mission/Vision | Fulfill the Govt. targ= et. |
| 3 | Brief history and back= ground for its establishment | Previously it was a Go= vt. Department; since 10/1973 it was converted to Managing Director, Orissa L= ift Irrigation Corporation, a Govt. of Orissa Undertaking. OLIC Sub-Division, Malkangiri started functioning since 31.8.1984 under the establishment co= ntrol of L.I.Division, Koraput. |
| 4 | Organization Charts | MD, OLIC, Bhubaneswar =
- SC, OLIC, Bhabanipatna- Ex.Engineer, OLIC, Koraput- Asst. Engineer, OLIC, Malkangiri - JE, L.I. Malkangiri - J.E= ., L.I. Mathili |
| 5 | Allocation of business= | Within the area of Mal= kangiri revenue district. |
| 6 | Duties to be performed= to achieve the mission | Adopting proper planni= ng, activeness & sincerity for achievement of better performance. |
| 7 | Details of services re= ndered | To provide irrigation = facilities to the cultivators of rural area within the jurisdiction. |
| 8 | Citizens interaction | At the time of need. |
| 9 | Postal address of the = main office, attached/ subordinate office/field units etc. | Main Office Asst.Engineer, Lift Irrigation Corporation Ltd., Malkangiri At/Po/Dist-Malkangiri -764048 Sub-ordinate Offices 1. Junior Engineer, Lift Irrigation Sectio= n, Malkangiri At/Po/Dist-Malkangiri -764048 2. Junior Engineer, Lift Irrigation Section, Mathili At/Po-Mathili, Dist-Malkangiri. |
| 10 | Map of office location= | Near DNK Post Office, Malkangiri. |
| 11 | Working hours both for= office and public | 10.00 AM to 5.00 PM in= working days |
| 12 | Public interaction, if= any | If needs. |
| 13 | Grievance redress mech= anism | Day & time issued.= |
| Manual 2 | ||||||
| Powers and duties of officers and employees | ||||||
| [Section 4(1)(b)(ii)] | ||||||
| Powers and duties of officers and staff | ||||||
| Sl. No. | Designatio= n of post | Powers | Duties attac= hed | |||
| Administrative | Financial | Statutory | Others | |||
| 1 | Asst. Engineer, L.I.Sub-Division, Malkangiri | ü | ü | |||
| 2 | Junior Engineer, L.I.Section, Malkangiri | ü | ||||
| 3 | Junior Engineer, L.I.Section, Mathili | ü | ||||
| 4 | Junior Clerk | ü | ||||
| 5 | Peon | ü | ||||
| 6 | Khalasi | ü | ||||
| 7 | DLR | ü | ||||
| Note: Substantive powers and duties for each position may be defined. |
| Manual 3 | |||
| Procedure followed in decision-making process | |||
| [Section 4(1)(b)(iii)] | |||
| The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final autho= rity to which it has to go for approval may be explained. | |||
| The Flow Process Charts can give a comprehensive process as may be seen from = the following illustration of preparing a food card. | |||
| Flow Process Chart for issue of Food Card | |||
| Sl. No. | Activ= ity | Level= of action | Time = frame |
| 1 | To receive application and put a diary number | Junior Clerk | Same day |
| 2 | To Mark application to concerned L.I. Section | Junior Clerk | Next day |
| 3 | To visit site of applicant & verify the facts | Asst.Engineer/ Junior Engineer | 2-3 days |
| 4 | To prepare report & submit to Division office | AE | 2 days |
| Such charts may be prepared for major functions |
| Manual 4 | |||
| Norms set for the discharge of functions | |||
| [Section 4(1)(b)(iv)] | |||
| Details of norms and standards set out can be given in respe= ct of various activities. Some of the norms are indicated below as an illustration. | |||
| IIlustration | |||
| Sl. No. | Activ= ity | Time = frame/ Norm | Remar= ks |
| 1 | Diary of letter | 3 minutes per letter | |
| 2 | Dispatch of letter | 5 minutes per letter | Registered dak including entry in messenger book |
| 3 | Scrutiny of lift irrigation project estimate | 4-5 days |
| Manual 5 | ||||
| Rules, regulations, instructions, manuals and records for discharging functions | ||||
| [Section 4(1)(b)(v)] | ||||
| Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions. | ||||
| List of regulations, instructions, manuals and records | ||||
| Sl. No. | Name = of the act, rules, regulations etc. | Brief = gist of the contents | Refere= nce No., if any | Price = in case of priced publications |
| 1 | According to the head office & Division Office norms & rules. | Estimate preparation etc. |
| Manual 6 | ||||
| A statement of categories of documents that are held by it f= or under its control | ||||
| [Section 4(1)(b)(vi)] | ||||
| Details of the records available may be made in a statement form, wing wise, unit wise, branch wise and it may be got tabulated, inde= xed and cataloged. (An illustrative list is given below) | ||||
| A statement of the categories of documents held | ||||
| Sl. No. | Natur= e of Record | Detail= s of information available | Unit/ = section where available | Retent= ion period, where available |
| 1 | Estimates | Work estimates | Estimating Branch, L.I. Division, Koraput/ L.I. Sub-Division, Malkangiri | |
| 2 | Comparative Statement | Quotation/ Tenders | Estimating Branch, L.I. Division, Koraput/ L.I. Sub-Division, Malkangiri | |
| 3 | Work order, purchase order | Placement of orders | Estimating Branch, L.I. Division, Koraput | |
| 4 | Account records | Work wise expenditure | Estimating Branch, L.I. Division, Koraput | |
| 5 | Cash books | Cash transaction | Cashier, L.I. Division, Koraput | |
| 6 | Voucher, Guard file | Details of expenditure voucher wise | Account Branch | |
| 7 | Utilisation Certificate | Details of UCs submitted | Account Branch |
| Manual 7 | ||||
| Particulars of any arrangement that exists for consultation = with or representation by the members of the public in relation to the formati= on of its policy of implementation | ||||
| [Section 4(1)(b)(vii)] | ||||
| Details of consultative committees and other bodies with which consultations are held. | ||||
| Sl. No. | Name = of address of the Consultative Committees/ bodies | Consti= tution of the committee/ body | Role a= nd responsibility | Freque= ncy of meetings |
| ---- Nil ---- | ||||
| Other procedures adopted for formal and informal consultatio= ns with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations, etc. | ||||
| Other details whether the meetings are open to public, minut= es are accessible to public etc. may also be indicated. |
| Manual 8 | |||||||||
| A statement of boards, council, committees and other bodies constituted | |||||||||
| [Section 4(1)(b)(viii)] | |||||||||
| List of boards, councils, committees etc. | |||||||||
| Sl. No. | Name = of address of the body | Main f= unctions of the body | Constit= ution of the body | Date of constitution | Date up= to which valid | Whether= meetings open to public | Whether= minutes accessible to public | Frequen= cy of meetings | Remarks= |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 |
| 1 | No such Bodies constituted or functioning as related to this Sub-Division. | ||||||||
| &nbs= p; Please attach copies of detailed notification/ orders for their constitutions. |
| Manual 9 | |||
| Directory of officers and employees | |||
| [Section 4(1)(b)(ix)] | |||
| Directory | |||
| Sl. No. | Name = and Designation | Offic= e Phone No. | E-mai= l address |
| 1 | Harish Chandra Patra, Asst. Engineer (Civil) | --- | --- |
| 2 | R.K.Panda, JE (Civil), LI Section, Mathili | --- | --- |
| 3 | P.N.Panigrahi, JE (Civil), LI Section, Malkangiri | --- | --- |
| 4 | A.K.Rana, Junior Clerk, LI Sub-Division, Malkangiri | --- | --- |
| 5 | B.C.Nayak, Peon, L.I. Sub-Division, Malkangiri | --- | --- |
| 6 | C.S.Pradhan, Peon, L.I. Section, Mathili | --- | --- |
| 7 | S.S.Raula, Khalasi, L.I. Section, Mathili | --- | --- |
| 8 | D.D.Nayak, Khalasi L.I.Section, Mathili | --- | --- |
| 9 | Laxman Patra, DLR, PH, L.I. Section, Malkangiri | --- | --- |
| Manual 10 | ||||
| The Monthly remuneration received by each of the officers and employees, including the system of compensation as provided in the regulations | ||||
| [Section 4(1)(b)(x)] | ||||
| Sl. No. | Name = and Designation | Pay scale/ monthly remuneration | ||
| 1 | Harish Chandra Patra, Asst. Engineer (Civil) | Rs.1400-40-1600-50-2300-EB-60-2600/- | 11249/- | |
| 2 | R.K.Panda, JE (Civil), LI Section, Mathili | Rs.1400-40-1600-50-2300-EB-60-2600/- | 7030/- | |
| 3 | P.N.Panigrahi, JE (Civil), LI Section, Malkangiri | Rs.1400-40-1600-50-2300-EB-60-2600/- | 8350/- | |
| 4 | A.K.Rana, Junior Clerk, LI Sub-Division, Malkangiri | Rs.950-20-1150-EB-25-1500/- | 4917/- | |
| 5 | B.C.Nayak, Peon, L.I. Sub-Division, Malkangiri | Rs.750-12-870-EB-14-940/- | 3968/- | |
| 6 | C.S.Pradhan, Peon, L.I. Section, Mathili | Rs.750-12-870-EB-14-940/- | 3767/- | |
| 7 | S.S.Raula, Khalasi, L.I. Section, Mathili | Rs.750-12-870-EB-14-940/- | 3799/- | |
| 8 | D.D.Nayak, Khalasi L.I.Section, Mathili | Rs.750-12-870-EB-14-940/- | 3799/- | |
| 9 | Laxman Patra, DLR, PH, L.I. Section, Malkangiri | Rs.60/- per day | 1800/- | |
| Note: Details about system of compensation provided in regulations may be given. |
| Manual 11 | |||||
| The budget allocated to each agency | |||||
| [Section 4(1)(b)(xi)] | |||||
| Non-plan budget | |||||
| Major head | Activ= ities to be performed | Sancti= oned budget | Budget = estimate | Revised= estimate | Expendi= ture for the last year |
| Budget available at MD, OLIC Ltd. Bhubaneswar= | |||||
| Plan budget | |||||
| Name of the plan scheme | Activ= ities to be under taken | Date of commencement | Expecte= d date for completion | Amount = sanctioned | Amount = disbursed/ spent |
| Budget available at MD, OLIC Ltd. Bhubaneswar<= /td> |
| Manual 12 | ||||||
| The manner of execution of subsidy program | ||||||
| [Section 4(1)(b)(xii)] | ||||||
| List of institutions given subsidy | ||||||
| Sl. No. | Name = and address of the institution | Purpose= for which subsidy provided | No. of beneficiaries | Amount = of subsidy | Previou= s years utilization progress | Previou= s years achievements |
| --- Nil --- | ||||||
| List of individuals given subsidy | ||||||
| Sl. No. | Name = and address of the beneficiary | Purpose= for which subsidy provided | Amount = of subsidy | Scheme and Criterion for selection | No. of = time subsidy given in past with purpose | |
| --- Nil --- | ||||||
| &nbs= p; Details of schemes under which subsidies are granted should be giv= en. |
| Manual 13 | |||||
| Particulars of recipients of concessions, permits or authorizations granted | |||||
| [Section 4(1)(b)(xiii)] | |||||
| List of beneficiaries | |||||
| Sl. No. | Name = and address of the beneficiary | Nature= of concession/ permit/ authorization provided | Purpose= for which granted | Scheme = and Criterion for selection | No. o= f times similar concession given in past with purpose |
| --- Nil --- | |||||
| Note: Creation of database and its hosting on website should= be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions, licenses etc. |
| Manual 14 | ||||
| Information available in an electronic form | ||||
| [Section 4(1)(b)(xiv)] | ||||
| Details of information | ||||
| Sl. No. | Activ= ities for which electronic data available | Nature= of information available | Can it = be shared with public | Is it= available on website or is being used as back end data base |
| --- Nil --- | ||||
| Note: Creation of database and its hosting on website should= be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions, licenses etc. |
| Manual 15 | |||
| Particulars of facilities available to citizens for obtaining information | |||
| [Section 4(1)(b)(xv)] | |||
| Facilities available for obtaining information | |||
| Sl. No. | Facil= ity available | Natur= e of information available | Worki= ng hours |
| 1 | Notice Board | Quotation calls & Informations. | 10.00 AM to 5.00 PM |
| Manual 16 | |||||
| Name, Designation and other particulars of Public Information Officers | |||||
| [Section 4(1)(b)(xvi)] | |||||
| List of Public Information Officers | |||||
| Sl. No. | Desig= nation of the officer designated as PIO | Postal= Address | Teleph= one No. | e-mail= address | Demarc= ation of Area/ Activities, if more than one PIO is there |
| 1 | Asst.Engineer, L.I. Sub Division, Malkangiri | L.I
Sub Division, Malkangiri Near DNK Post Office Pin-764048 |
Jurisdiction within Malkangiri District | ||
| List of Assistant Public Information Officers | |||||
| Sl. No. | Desig= nation of the officer designated as Assistant PIO | Postal= Address | Teleph= one No. | e-mail= address | Demarc= ation of Area/ Activities, if more than one appellate authority is there |
| 1 | Junior Engineer, L.I. Section, Malkangiri | Lift
Irrigation Section At/Po/Dist-Malkangiri |
Within the jurisdiction of Malkangiri, Korukonda, Kalimela & Podia block | ||
| 2 | Junior Engineer, L.I. Section, Mathili | Lift
Irrigation Section At/Po-Mathili Dist-Malkangiri |
Within the jurisdiction of Mathili, Khairput & Kudumulugumma block | ||
| First appellate authority within the department | |||||
| Sl. No. | Desig= nation of the officer designated as first appellate authority | Postal= Address | Teleph= one No. | e-mail= address | Demarc= ation of Area/ Activities, if more than one appellate authority is there |
| 1 | Executive Engineer, L.I. Division, Koraput | Lift
Irrigation Division, At/Po/Dist-Koraput |
06852-251328(O) 06852-251343 (R) |
Within the jurisdiction of Malkangiri, Nabarangpur & Koraput District |
| Manual 17 |
| Other information as may be prescribed |
| [Section 4(1)(b)(xvii)] |
| All other information as may be prescribed for dissemination shall be collated tabulated |
| Compiled, collected and provided in the form of manual from = time to time. |