MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_01C611F2.73EE6940" This document is a Single File Web Page, also known as a Web Archive file. If you are seeing this message, your browser or editor doesn't support Web Archive files. Please download a browser that supports Web Archive, such as Microsoft Internet Explorer. ------=_NextPart_01C611F2.73EE6940 Content-Location: file:///C:/0EC156E9/Judi_rti.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" MANUAL – 1

 

MANUAL – 1

Particulars of organization, func= tions and duties

(Section 4(1)= (b)(i))

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  1. Aims and objectives of the organization: -

 

This is a sectio= n of Collectorate.  The section is = to assist the Collector & District Magistrate, Malkangiri to monitor diffe= rent judicial laws in the District through the Superintendent of Police, Malkang= iri, Sub-Collector, Malkangiri and Executive Magistrates of this District.

 

  1. Mission/Vision :-

 

To monitor implementation of Judicial Laws and taking effective steps for safe guard t= he security of general public and avoid any law and order situation in this district.

 

  1. Brief history and background= for its establishment:-

 

To monitor successful implementation of vario= us schemes i.e. Arms Act, Explosive Acts and Rules, Law Officers Rules, Petrolium Rules, Prevention of Atrocities Rules.

 

  1. Organization Charts:-

 

Collector

 = ;

 


Addl.Dist.Magistrat= e,

 

  1. Allocation of business:-

 

a) Officers       1) Sr= i Baba Baidyanath Mahapatra, OAS

&= nbsp;           &nbs= p;          Officer-in-Charge, Jud= icial Section,

    Collectorate, Malkangi= ri

 &nb= sp;  

b) Office staff

 

Sl.No.               N= ame of the Dealing Assistant

1.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri   B.Nayak= , H.C.

2.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri D.K.Nayak,Jr.Clerk.<= o:p>

3.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri G.R.Swain,Jr.Clerk.<= o:p>

4.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri K.Hansdah,Jr.Clerk.<= o:p>

5.&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;  Sri Sonia Sisa, Peon.

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s

  1. Duties to be performed to ac= hieve the mission :-

 

Deployment of Ex= ecutive Magistrates, Grant of Arms licence, Grant of Explosive licence, Grant of N.O.C to set-up new retail out-lets for Petrol and Diesel. Premature release of life Convicts a= nd Parole release of convicts,Deploym= ent of Executive Magistrates for conducting Joint enquiries of atrocities again= st S.T/S.C communities.

 

Details of services rendered :-

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Deployment of Ex= ecutive Magistrates, Grant of Arms licence, Grant of Explosive licence, Grant of N.O.C to set-up new retail out-lets for Petrol and Diesel. Premature release of life Convicts a= nd Parole release of convicts, Deployment of Executive Magistrates for conduct= ing Joint enquiries of atrocities against S.T/S.C communities.

 

  1. Citizens interaction<= /u> :-

 

        =             &nb= sp;            =             &nb= sp;          --

9. Postal address of the main office, attached/subordinate office/field units etc.:-

 

MAIN OFFICE:-

    

Collectorate, Malkangiri=

     At/Post/Dist. Malkangiri

     Pin-764048

 

SUBORDINATE OFFICE:-

 

     Sub-Collector Office, Malkangiri

     At/Post- Malkangi= ri

     Dist. Malkangiri<= o:p>

     Pin-764045

 

2. Tahasil Office, Malkangiri

At/Post – Malkangiri

Dist – Malkangiri

Pin- 764045

 

3. Tahasil Office, Chitrakond= a

At/Post- Chitrakonda

Dist- Malkangiri

 

4. Tahasil Office, Motu

At/Post – Motu

Dist- Malkangiri

 

 

=  

 

10.Map of office location :- Not required.

 

 

11.Working hours both for o= ffice and public := -

 

     Office hour  :- First Session    :10.00 AM to 1.30 P.M. =

        &= nbsp;           &nbs= p;      Second Session: 2.00 P.M. to 5.00 P.M.=

 

 

12.Public interaction, if a= ny :-

 

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13.Grievance redress mechan= ism :-

 

&= nbsp;           &nbs= p; All the grievance petitions of tenants are disposed off in time as per law and rules and given redressal as per law and also a grievance day fixed on every Saturday.

 

 

MANUAL – 2

Powers and duties of officers and employees

(Section 4(1)= (b)(ii))

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Power and duties of officers and staff

 

 

Sl.No.

Designation of post<= /span>

Power

Duties

Attached

Admi= nistrative

Fina= ncial

Stat= utory

Othe= rs

1

District Planning Officer,Malkangiri

Over

-all admn<= /span>.

power

No

No

Execu

tive Magis

trate Power

Supe= rvision of work of the section.

2

Head Clerk

Management & Supervision of office.

No

No

Supervision of work<= /span>

Offi= ce management.

4

Junior Clerk<= /p>

No

No

No

-No-

Part= iculars section as assigned by the Officer-in-Charge.

5

Office Peon

No

No

No

No

Assi= st in Office work.

 

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MANUAL – 3

Procedure followed in decision-ma= king process

(Section 4(1)= (b)(iii))

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        &= nbsp;          The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the le= vels at which it gets examined and the final authority to which it has to go for approval may be explained.

        &= nbsp;          The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

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Flow process Chart for issue of Food Card

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Sl.No.

Activity

Level of action

Time frame

1

To r= eceive application and put a diary number

Counter Clerk=

Same day

2

To m= ark application to concerned Inspector

--

--

3

To v= isit premises of applicant and verify the facts

--

--

4

To p= repare report and submit to FSO

--

--

5

To approve/reject application

--

--

6

To p= repare food card if approved and submit to FSO

--

--

7

To s= ign and return card

--

--

8

To d= eliver card to applicant

--

--

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Such c= harts may be prepared for major functions.

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MANUAL – 4

Norms set for the discharge of functions

(Section 4(1)= (b)(IV))

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   &n= bsp;      Detains of norms and standards set out can be given in respect of various activitie= s. Some of the norms are indicated below as an illustration.

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        &= nbsp;           &nbs= p;            &= nbsp;            =     Illustration

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Sl.No.

Activity

Time frame/Norm

Remarks

1

Diar= y of letter

3 mi= nutes per letter

 

2

Despatch of letter

5 mi= nutes per letter

 

3

Typi= ng job

30 p= ages per day

 

4

Prep= aration of food card

50 f= ood cards per day

Including entry in food card re= gister

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MANUAL – 5

Rules, regulations, instructions, manuals and records for discharging functions

(Section 4(1)= (b)(v))

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Prepare a list of rules, regulati= ons, instructions, manuals and records for discharg8ing functions available with= the public authority for the smooth discharge of its functions.

 

   &n= bsp;          List of regulations, instructions, manuals and records

 

 

Sl.No.

Name of the act, rules, regulat= ions etc.

Brief gist of the contents=

Reference No if any<= /span>

Price in case of priced publica= tions

1

Arms Act and Rules <= /span>

Grant of Arms licence and Renewal of Arms licence.

No

No

 

Explosive Rules

Gran= t of Explosive licence,

3

       Petrolium Rules

Grant of N.O.C for set-up new r= etail Out-let of Diesel and Petrol.

4    

Orissa Record Mannual.1964

Procedure for maintenance of Of= fice records properly.

5

Prev= ention of Atrocity, Act

Cond= uct of Joint enquiry of atrocities against S.C/S.T Communities.

No

No

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        =             &nb= sp;            =          MANUAL – 6

A statement the categories of documents th= at are held by it for under its control

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Detail= s of the records available may be made in a statement form, wing wise unit wise bran= ch wise and it may be got tabulated, indexed and catalogued(An illustrative li= st is given below).

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        &= nbsp; A statement of the categories of documents held

 

Sl.No.

Nature of Record

Details of information availabl= e

Unit/section where available

Retention period where availabl= e

 

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MANUAL – 7

Particulars of any arrangement that exists for consultation with or

Representation by the members of the public in relation to the

Formulation of its policy of implementation

(Section 4(1)= (b)(vii))

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Details of consultative committee= s and other bodies with which

Consultations are held=

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Sl.No.

Name and address of the consultative committees/bodies

Constitution of the committee/body

Roles and responsibility

Frequency of meetings

Nil

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MANUAL – 8

A statement of boards, council, committees and other bodies constituted=

(Section 4(1)= (b)(viii))

Lis= t of boards, councils, committees etc.

Sl.No.

Name and address of the body

Main functions of the body

Constitution of the body

Date of constitution=

1

       &nbs= p;     2

       &nbs= p;   3    <= /o:p>

       &nbs= p; 4

        5

1

 

       &nbs= p; Nil

 

 

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Date up to which valid

Whether meetings open to public=

Whether minutes accessible to p= ublic

Frequency of meetings

Remarks

6

7

8

9

10

Nil

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   &nbs= p;        Please attach copies of detailed notification/orders for their constitution

 

 

 

 

 

MANUAL – 9

Directory of Officers and employe= es

(Section 4(1)= (b)(ix))

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Directory

Sl.No.

Name= and designation

Offi= ce Phone No.

E ma= il address

1

Sri = Baba Baidyanath Mohapatra, O= AS

Touzi Officer, Collectorate, Malkang= iri

9437433867(M)=

--

2

Sri = B.S.Nayak, H.C

--

--

3

Sri = D.K.Nayak,J.C

9437236886(M)=

--

4

Sri = G.R.Swain, J.C

9437373779(M)=

--

5

Sri = K.Hansdha, J.C

9437339616(M)=

--

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        =             &nb= sp;            =             &nb= sp; MANUAL – 10

The monthly remuneration received by each of the of= ficers and employees, including the system of compensation as provided in the regulations

(Section 4(1)= (b)(x))

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Sl.No.

Name and Designation=

Pay scale/Monthly remuneration<= o:p>

1

2

3

1.

Sri = Baba Baidyanath Mohapatra, O= AS

Touzi Officer, Collectorate, Malkang= iri

Rs.6,500/- to Rs.10,500/-<= /o:p>

2.

Seni= or Clerk

Post Vacant

3.

Sri = B.S.Nayak,

Head= Clerk

Rs.5,000/- to Rs.8,000/-

4.

Sri = D.K.Nayak,

Juni= or Clerk

Rs.3,050/- to Rs.4,590/-

5.

Sri = G.R.Swain,

Juni= or Clerk

Rs.3,050/- to Rs.4,590/-

6.

Sri = K.Hansdha,Junior Clerk

Rs.3,050/- to Rs.4,590/-

   7.

Sri = Sonia Sisa,Peon

Rs.2,550/-to Rs.3,200/-

 Note: - Details about system of compensation provided in regulations may be given.        =           

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MANUAL – 11

 

The budget allocated to each agen= cy

(Section 4(1)= (b)(xi))

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Non-plan budget=

Major head

Activities to be performed=

Sanctioned budget

Budget estimate

Revised estimate

Expenditure for the last year

1

2

3

4

5

6

Nil

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Plan budget=

Name= of the plan scheme

Acti= vities to be under taken

Date= of commencement

Expe= cted date for completion

Amou= nt sanctioned

Amou= nt disbursed/spent

…N   I   L..

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MANUAL – 12

The manner of execution of subsid= y programme

(Section 4(1)= (b)(xii))

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List of institutions given subsid= y

Sl.No.

Name and address of the institu= tion

Purpose for which subsidy provi= ded

No.of beneficiaries

Amount of subsidy

Previous years utilization prog= ress

Previous years achievements

 

 

 

 

 

 

 

 

       &nbs= p;      No subsidy scheme.

 

 

 

 

 

 

 

 

 

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List of individuals given subsidy=

Sl.No.

Name and address of the benefic= iary

Purpose for which subsidy provi= ded

Amount of subsidy

Scheme and Criterion for select= ion

No. of time subsidy given in pa= st with purpose

1

2

3

4

5

6

 

 

 

 

 

 

 

       &nbs= p;      No subsidy scheme.

 

 

 

 

 

 

 

 

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Detail= s of schemes under which subsidies are granted should be given=

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MANUAL – 13

Particulars of recipients of concessions, permits or authorizations granted

(Section 4(1)= (b)(xiii))

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List of beneficiaries

 

Sl.No.

Name and address of the benefic= iary

Nature of concession/permit/

Authorization provided

Purpose for which granted<= /o:p>

Scheme and Criterion for select= ion

No. of times similar concession= given in past with purpose

1

2

3

4

5

6

NIL

 

Note:- Creation of databa= se and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions licenses et= c.

 

 

MANUAL – 14

Information available in an elect= ronic form

(Section 4(1)= (b)(xiv))

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Details of infor= mation

 

Sl.No.

Activities for which electronic= data available

Nature of information available=

Can it be shared with public?

It is available on website or is being used as back end data base

1

2

3

4

5

1

No

No

No

No

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MANUAL – 15

Particulars of facilities availab= le to citizens for obtaining information

(Section 4(1)= (b)(xiv))

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Facilities avail= able for obtaining information

 

Sl.No.

Facility available

Nature of information available=

Working hours=

1

Notice Board<= /p>

All information’s on Judi= cial matter

First session-10 AM to 1.30 PM and Second Session 2.00 PM to 5.00 PM

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MANUAL – 16

Name designation and other partic= ulars of Public Information Officers

(Section 4(1)= (b)(xvi))

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List of Public Information Officers

 

Sl<= /span>. No.

Designation of the officer desi= gnated as P.I.O.

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one PIO is there

1

Sri = Prabhat Kumar Mohanandia, OAS, Officer-in-Charge, Collectorate, Malkangiri

Sri = Prabhat Kumar Mohanandia, OAS, Officer-in-Charge, Collectorate, Malkangiri

94371= 90415(Mobile)

dmmalkan@ori.nic.in

 

List of Asst. Pu= blic Information Officers

 

Sl.No.

Designation of the officer desi= gnated as Asst. P.I.O.

Postal address

Telephone No.=

e-mail address

 

Offi= cer-in-Charge, Judicial Section,

Coll= ectorate, Malkangiri

9437= 433867

(Mobile)

dmmalkan@ori.nic.in

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First appellate authority with in the department

 

Sl.No.

Designation of the officer desi= gnated as first appellate authority

Postal address

Telephone No.=

e-mail address

Demarcation of Area/Activities,= if more than one appellate authority is there

1

Sri = Chaturbhuja Mallick, OA= S, Addl.Dist.Magistrate,Malkangiri= .

Addl.Dist.Magistrate,Malkangiri.Collectorate, Malkangiri.=

2303= 88 (O)

9437= 337786(M)

dmmalkan@ori.nic.in

       &nbs= p;  

       &nbs= p;   --

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MANUAL – 17

Other information as may be presc= ribed

(Section 4(1)= (b)(xvii))

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time= to time.

 

----As per rule---<= /b>

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